GENERAL ADMINISTRATION AND PROTECTION. 83 



UNITED STATES DEPARTMENT OF AGRICULTURE 

 FOREST SERVICE 



THE NATIONAL FOREST MANUAL 



AMENDMENT NO. 151. INSTRUCTIONS. 



DECEMBER 9, 1912. 



General Administration and Protection, Property. Since it is necessary, in 

 conformity with instructions from the Secretary of Agriculture, to discontinue 

 the use of Forest Service Form A (Voucher for Purchases and Services othei 

 than personal) and use Departmental Form 5A in lieu thereof, all reference tc 

 Forms A throughout the various National Forest Manuals should be considered 

 on and after January 1, 1913, as applying to Form oA. 



That paragraph on page 83 headed "Property Procured by Purchase" if 

 hereby revoked and the following paragraph substituted: PROPERTY PEG 

 CUBED BY PURCHASE: Forest officers, except purchasing agents, will pre 

 pare two carbons, Form 939C (yellow) when making up the Form 5A. 



The Forest officer will forward the Form 5 A and the attached "Memo 

 randum Copy ' ' to the District Fiscal Agent, forward one signed copy of the 

 Form 939C to the Property Auditor, and retain the second copy as a reminder. 



When payment has been made, the Fiscal Agent will assure himself b\ 

 audit that the Memorandum copy agrees with the original Form 5A, place upon 

 the Memorandum Copy the date of payment and his voucher number, and for 

 ward the Memorandum Copy to the Property Auditor. 



The Property Auditor will abstract the non-expendable property on Forms 

 039 in duplicate and note on the forms the date of payment and the voucher 

 number reported on the Memorandum Copy of Form 5A. He will forward the 

 original of the Forms 939 to the member accountable for signature. Upon the 

 return of the signed original, he will give both copies a voucher number, make 

 the proper charges, stamp on the duplicate the statement that the property has 

 been charged, and forward the duplicate, together with the Memorandum Copy 

 to the member accountable. Where the Forest Clerk is Property Custodian, 

 the duplicate Form 939 will be forwarded to the Property Custodian, 

 and the Memorandum Copy to the Forest Supervisor. The Property Auditor 

 will retain the signed Form 939C. to which has been transferred the date of 

 payment and the voucher number. 



When making up reimbursement accounts (Form 4), Forest officers will 

 prepare three copies of Form 939 covering all expendable or non-expendable 

 articles. The Form 939 must be signed by the member accountable. The orig- 

 inal will be forwarded with the Form 4 to the District Fiscal Agent, the dupli- 

 cate to the Property Auditor, and the triplicate will be retained. Reimburse- 

 ment vouchers (Form 4) containing property will not be paid unless accom- 

 panied by Form 939. 



(Signed) H. S. GRAVES, 



Forester 



L v^ci in., tmn L m; x-uim A luuiun, aim acuu tueiu LU me UlSCHl't USCHi . 



When the voucher is paid the district fiscal acrent will enter the number of 

 the paid voucher on the Form 939 and send it to the property auditor. 



The property auditor will charge the nonexpendable property to the member 

 and send him the copy of the Form 939 received from the purchasing aeent 

 with a certificate indorsed thereon that the nonexpendable property has been 

 charged. 



