INSTRUCTIONS RELATING TO FOREST PRODUCTS. 39 



In agreements approved by the Secretary, use " Secretary United States De- 

 partment of Agriculture " in the first clause and thereafter " Secretary." 



Explanation of Agreement Form. 



The foregoing form can be used in all kinds of cooperative agreements by 

 omitting clauses or phraseology inapplicable and inserting, in the blanks indi- 

 cated, special clauses required for a particular project. 



Deposits. 



All deposits under cooperative agreements will be made with the Chief, 

 Office of Accounts, Washington. D. C. Allotments to the unit of the Branch 

 conducting the work will be made in the regular manner, on green slips initiated 

 by such unit and approved by the Assistant Forester in Charge of the Branch. 



Guarantee on part of cooperator. 



A special guaranty that the cooperator will fulfill the obligations assumed by 

 him may be required in the form of : 



(1) An additional cash deposit, to be refunded on the satisfactory comple- 

 tion of the agreement ; or 



(2) A bond. 



In the first instance, a provision for refunding such deposit will be inserted 

 in Clause (1), Part One. and the first part of Clause (5), Part One, will be used. 

 In the second instance, the second part of Clause (5), Part One, will be used. 

 Bonds should be prepared on Form 377. 



Such guaranties will be required only in exceptional cases when necessary to 

 protect the Forest Service from serious loss due to failure on the part of the 

 cooperator to fulfill the obligations assumed under the agreement. 



Termination. 



All agreements terminate automatically at the end of the current fiscal year, 

 but may be renewed, year by year, by mutual consent (Clause (1), Part 

 Three). Termination at other times may be provided for, if desirable in any 

 specific case, by the use of Clause (4). Part Three. The use of this clause and 

 the period of advance notice required will be optional with the executive officer 

 in charge of the project. The Forest Service will, however, resort to termina- 

 tion under this clause only in exceptional cases where the spirit or terms of the 

 agreement have been seriously violated by the cooperator. 



STATION REPORTS. 



Men in charge of stations will be responsible for the preparation of Station 

 Reports. 



A record of materials on hand at the end of each month and of experimental 

 materials used or treated during the month will be entered on the form 

 "Material Received and Tested," and transmitted as a part of the Station 

 Report. 



A statement of all expenses incurred at the station will be entered on the 

 form, " Financial Report." 



The body of the report will discuss the work done, treating each project 

 separately. 



The information contained in station reports will furnish the basis for 

 reports to cooperators in investigations conducted at the station. Reports to 

 cooperators will be sent direct by the executive officer in charge of the unit 

 conducting the project. 



Station Report Forms. 



MONTHLY REPORT. 

 Name of Station. 



1 Progress of work during month. 



(Under this head each project should be discussed separately. Projects 

 should be described by number and title.) 

 2. Material received and tested during month. 



