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CHAPTER IV 

 SCHOOL RECORDS 



In making this study one of the main difficulties encountered was the 

 lack of adequate records in the office of the school. In this respect it 

 is like many small schools where for the ordinary purposes of the super- 

 intendent and his assistants it is possible to keep a working knowledge 

 of each pupil, of buildings, of classes, etc., in mind without the use of 

 detailed written records. But for the purposes of the board of admin- 

 istration, of the board of supervisors, and of interested citizens, written 

 records which tell of actual conditions are a necessity. They are also 

 necessary for the superintendent if he desires to make a written report. 



Data which the survey could not get at all, or could not easily get 

 from records at the school, follow 



Present enrollment of students by courses 

 Present enrollment of students by subjects 

 Place of meeting (room and building) of classes 

 (Except by working thru class schedule) courses, number of 

 hours of class, time of meeting of classes, courses of each in- 

 structor 



Cost and expenditure of farm, with profit or loss 

 Cost and expenditure of dairy, with profit or loss 

 Cost and expenditure of cafeteria, with profit or loss 

 Capacity of rooms (class, laboratories, etc.) 

 Amount of actual work required of pupils on farm, in dairy, etc. 

 Amount, character, distribution, and cost of extension work 

 Definition of the division of powers or functions as between the 

 superintendent, the board of administration, and the board of 

 supervisors 



Record of supervision of instruction 



Whenever in this report data on these subjects is used they were gotten 

 by slow, roundabout methods, were made from actual observation with- 

 out records, or are estimates of the school officers or the surveyor. 



A system of records \vhich will make it easier for the board of ad- 

 ministration or others to find any facts they desire to know about the 



