19 



school is absolutely necessary for the efficient administration of the 

 school. 



It is recommended 



That a card system of student records be installed. At present 

 there are enrollment cards which are seldom completely filled out. It 

 should be insisted on that these give all the information called for. The 

 record of pupils, subjects, marks, credits, date of entrance and gradua- 

 tion or leaving school are now typewritten and inserted in a book. A 

 system of cumulative records sheets on which marks would be entered 

 at the end of each term would make each record available complete at 

 any date and would save labor. 



That reports on enrollment, attendance, classrooms, and hours be re- 

 quired of instructors or otherwise obtained and filed in easily accessible 

 form. Daily attendance records are kept at present in an attendance 

 book. These are necessary to determine average daily attendance. 



That a record be kept of all extension work showing time spent, cost, 

 kind of work, number of calls, attendance at meetings. 



That the present records kept by the farm foreman on cost of farm 

 per field, and all records of sales, transfers and costs, be put in such 

 form as to show definitely cost of each department, and especially of 

 farm, dairy, dormitory, and cafeteria. 



That all other records which are now kept only in the mind of the 

 official or officials concerned be put in such form as to make them readily 

 usable by others. 



Another important document which is wholly lacking is an annual or 

 biennial report by the superintendent. No written report of any kind 

 is now made to the board of administration. While the school was 

 governed by a separate board, the bookkeeping was done in the school 

 office and the superintendent made a quarterly financial statement to the 

 board. Since most of the bookkeeping has been transferred to the cen- 

 tral office no report of any kind is made, except such as is sent in letters 

 to the board in answer to inquiries. It is recommended that the super- 

 intendent make an annual report to the board of administration giving 

 financial records, enrollment and attendance figures in detail, teaching 

 force, course of study, improvements and changes made, new work or 

 lines of work added or planned, graduates, extension work, special work, 

 and all other important information having to do with the work of the 

 school. This report should be printed and made available to the pub- 

 lic. Such a report would require for its preparation most of the records 

 recommended. 



