RECORDS AND REPORTS 5 



Where the words "pace" or "step" are used, the record 

 should show in the beginning the exact length of stride. 



Arrangement of data. In arranging data make it a rule 

 to keep all records in logical order. Where this is not prac- 

 ticable, reference should be made to other parts of the book 

 from which or to which the data are continued. When 

 conditions make it impossible to complete a certain line of 

 work, it is best to begin new work on the following page 

 rather than estimate and leave blank the number of pages 

 that will be needed for completion. When the former work 

 is again taken up, the first line on the page should indicate 

 the page and book from which it is continued ("Continued 

 from Book i, page 45 "), and the last page on which the work 

 is found should indicate the page and book to which it has 

 been continued ("Continued in Book 6, page 48"). 



Notes should not be crowded in such a way that they will 

 be confusing or illegible. Neither should they be written 

 so open and large that they take up an unnecessary amount 

 of space. Judgment must be used by the recorder in dis- 

 criminating properly between crowded and loose work. 

 Wherever the subject changes, a heading large enough to 

 attract the eye should be inserted. When a subject is com- 

 pleted, the word "End" should be written. If there are 

 many different subjects in the book, an index should be made 

 on either the first or the last pages. The last pages are more 

 desirable, but wherever the index is placed in the first book 

 of a series the same practice should be followed in the others. 



Appearance. In the preparation of reports and plans, 

 attention should be given to their general appearance, as 

 the first impression of the ability of the author is gained 

 from the general appearance of his work. The scale of draw- 

 ings should be such that all of the data may be clearly shown 

 without crowding. It should not be of sufficient size to 

 require cumbersome sheets when the same information might 

 be as readily given on smaller ones. The drawings should 

 be trimmed even and true, and when borders are used they 



