122 THE USE BOOK. 



eling expenses, whether on transportation request or actually 

 paid, and the pay of any assistant not appointed by the Secretary 

 of Agriculture. 



The terms and the total amount which may be expended under I 

 a letter of authorization are subject to amendment when neces- 

 sary. When an amendment is required, or if any doubt arises as 

 to the propriety of incurring certain expenses under the letter of 

 authorization, forest officers will communicate promptly with the Q 1 

 Forester. 



An account for reimbursement of expenses incurred for any 

 purpose, under a letter of authorization, must be prepared, upon 

 Form 4, in accordance with the Fiscal Regulations and the printed 

 instructions on the back of the vouchers. (See Reg. 19.) 



In the use of subvouchers the detailed instructions of the Fiscal 

 Regulations must be followed closely. 



Items suspended for explanation should be included as the last 

 entry in the first monthly account submitted after the receipt of 

 notice of suspension and must be accompanied by explanation. 

 Suspended items occurring in the last month of the fiscal year 

 (June) should be submitted in a supplemental account and not in 

 the expense account for the first month of the next fiscal year 

 (July), because all accounts must be paid from the appropriation 

 for the fiscal year in which the expense was incurred. 



Form 99 must accompany each Form 4 or Form A submitted 

 for settlement. Payment will be withheld until this form is re- 

 ceived. If an account covers expenses incurred for more than one 

 reserve a Form 99, properly filled out for each reserve, must 

 accompany it. 



Accounts for rental of supervisors' headquarters should be sub- 

 mitted on Form A, and should describe the premises rented and 

 state the period (with inclusive dates) for which payment is 

 claimed. 



When authorized, railroad transportation may be paid for and 

 entered in an expense account, or, if continuous for 100 miles or 

 more, it may be secured through a Government transportation re- 

 quest. Applications for transportation requests should be made 

 to the Forester by letter or, in an emergency, by telegram. The 

 cost of tickets secured therewith is charged against the supervis- 



