FILING. 139 



TRANSFER CASES. 



The 2-drawer vertical unit (section 2) will be supplemented by 

 cardboard transfer cases, which will be without indexes. They 

 will be numbered consecutively in series as used. When a sale, 

 privilege, or other transaction is officially closed, the folder contain- 

 ing all the papers will be removed from the file and placed in the 

 last numbered transfer case. Each transfer case will hold from 

 four to ten folders, according to the number of papers and letters 

 involved, and the order in which the folders are filed is imma- 

 terial, since it will be comparatively easy among so few to find 

 a particular folder if its designation is known. As an index to 



the closed and transferred cases, the words "Closed , Tr. 



No. " will be placed along the top margin of the record card 



with a rubber stamp. To this will be added in writing the date 

 the folder is transferred and the number of the transfer case. The 

 card record will not be transferred, but will retain its proper place 

 in the card-record drawer. 



The drawers for filing correspondence and reports (section 3) 

 will be supplemented by cardboard transfer cases. These will be 

 furnished with indexes identical with those in the drawers. When 

 a correspondence drawer becomes so full as to be inconvenient for 

 handling, the entire contents, including the index, will, by means 

 of the metal attachment, be removed bodily from the drawer and 

 placed in a transfer case, from which the empty index has first 

 been removed in a similar manner. The empty index will be 

 inserted in the drawer, which will then be ready for continued 

 use. These transfer cases will also be numbered consecutively in 

 a separate series. The number on the case to which the corre- 

 spondence is transferred, with the opening and closing dates of the 

 period covered by the correspondence, will be entered in the 

 blank pasted on the bottom of the drawer. 



The guide cards, folders, transfer cases, and rubber stamp re- 

 quired to carry out these instructions will be furnished on requi- 

 sition to the Forester. 



SYSTEM OF IDENTIFYING TRANSACTIONS. 



Forest reserve transactions, to facilitate their identification and 

 the filing of records, will be divided into the following subjects: 

 Timber sales, free use, privileges, claims, trespass, and grazing. 



