2. PLANS AND PREPARATIONS 



of the names previously reported on. When 

 the alphabetical list contains geographic 

 names which were not reported in the spec- 

 ial report, the descriptive report should con- 

 tain all of the information available relative 

 to them. 



Besides the above, the descriptive report 

 should contain the hydrographer's recom- 

 mendations for names for important pre- 

 viously unnamed features. 



2-43 Monthly progress reports. — Each 

 Commanding Officer and Chief of Party 

 shall submit monthly, in duplicate, a report 

 of activities for the preceding month. These 

 reports shall be mailed in sufficient time to 

 arrive at Bureau headquarters not later than 

 the 5th of the month following the reporting 

 period. These reports shall include all acti- 

 vities up to the end of the month, if possible. 

 In cases where a report may have to be 

 prepared before the end of the month in 

 order to have it reach Bureau headquarters 

 in time, activities projected or anticipated 

 up to the end of the month shall be included 

 in the report. This report shall also include 

 a paragraph outlining safety activities for 

 the month, such as programs or procedures 

 discussed or initiated. 



Each Commanding Officer and Chief of a 

 Field Party shall mail to the Washington 

 Office not later than the 10th day of each 

 month a completed Form 20a, Monthly Re- 

 port and Journal of Field Party. This jour- 

 nal should be kept current with day-to-day 

 operations. Entries shall be made in accord- 

 ance with instructions on Page One of the 

 form. The statistical data are particularly 

 important. A typed copy of the report is 

 not required, but lettered or written entries 

 must be clear and legible. 



Each Commanding Officer, Chief of Field 

 Party, and Officer in Charge of a processing 

 office shall report, at the end of each month, 

 on the progress of office work on smooth 

 hydrographic sheets. Separate reports are 

 required for each project of each vessel or 

 field party. The report shall be submitted to 

 Washington in duplicate on Form 118. Proc- 

 essing offices shall submit reports only for 

 the surveys being processed during the re- 



35 



porting period, except that at the end of 

 each quarter (31 March, 30 June, etc.) the 

 report shall include all surveys on hand at 

 the end of the quarter. 



2-44 Monthly progress sketch. — A 



monthly progress sketch shall be submitted 

 as soon as practicable after the end of each 

 month. It should be made on tracing cloth 

 with black ink only. The sketch and title 

 should be neat and legible but expert pen- 

 manship is not required; mechanical letter- 

 ing sets should be used. 



The scale of the progress sketch is usu- 

 ally stated in the project instructions ; other- 

 wise it shall be that of the published chart 

 covering the entire area of the season's 

 work. The size of the progress sketch, in 

 inches, should be no larger than is required 

 to include the season's work. 



Each progress sketch shall contain a title 

 giving the following information: class of 

 work, locality, scale, project number, dates 

 of survey, name of vessel or party, and name 

 of Chief of Party. The scale may be given as 

 a ratio, or by referring to the chart from 

 which the projection has been traced. 



The sketch must contain a projection and 

 just enough shoreline and geographic names 

 for easy identification. Progress for all types 

 of work should be added each month. Stand- 

 ard symbols shall be used as shown in 

 Figure 3. The information should be gen- 

 eralized, the principal object being to report 

 areas surveyed and in such a way that in- 

 formation can be transferred to the office 

 progress charts. 



As survey sheets are started and field 

 numbers assigned (see 1-13), their limits 

 should be shown and identified on the pro- 

 gress sketch, if this is practicable without 

 confusion; otherwise the sheet layout dia- 

 gram on a separate tracing should be for- 

 warded with the progress sketch to identify 

 the survey sheets. 



The symbols shown in the upper part of 

 Figure 3 shall be used to report progress 

 on combined operations projects. It is not 

 necessary to use different symbols to show 

 hydrography accomplished in consecutive 

 months. Additional symbols may be used as 



