A SYSTEM OF ACCOUNTS FOR COTTON WAREHOUSES. 7 



papers in connection with the lot of cotton they represent, in an 

 envelope, which is filed. Either of these methods is satisfactory, or 

 the warehouseman may select any convenient method. 



THE CONSECUTIVE TAG RECORD. 



After the receipt is written, the next step in the operation of the 

 system is the posting of the desired data in the consecutive tag record. 

 (See Form 4, page 24.) This form is printed on sheets to be filed 

 in a loose-leaf binder. The lines are numbered to agree with the 

 tag numbers used by the warehouse, in consecutive order through- 

 out. Thus it will be seen that when this book is posted from the 

 data shown on the carbon copy of the receipt, a record of each bale is 

 immediately available, because of the consecutive numbering of the 

 individual bales as identified by the tag numbers. The size of the 

 sheets should be 8 by 15 inches with J-inch ruling. 



The following information is given in the consecutive tag record: 



(1) The tag number; (2) the marks of the bale; (3) the name of 

 depositor; (4) the date received; (5) the receipt number; (6) the 

 location in the warehouse; (7) the date of delivery. 



As the date of the delivery of the cotton out of the warehouse is 

 always posted in the " Date-of-delivery " column, it is apparent at all 

 times just which bales remain in storage. 



THE INDIVIDUAL ACCOUNT RECORD. 



It is advisable to have an account with each depositor, and this 

 arrangement will be found to be useful in various ways as explained 

 below. The individual accoimt record (see Form 5, page 25) also is 

 to be used in a loose-leaf binder. The accounts are fUed alphabet- 

 ically by the names of the depositors, alphabetical index sheets being 

 used in the book, and the data for posting are obtained either from 

 the carbon copies of the receipts or from the filed copies of the certifi- 

 cates of inspection. The sheets should be 8 by 15 inches in size with 

 J-inch ruling and should provide for the following data: 



(1) The date of receipt; (2) the receipt number; (3) the weight; 

 (4) the grade; (5) the length of staple; (6) the tag number; (7) the 

 date of delivery; (8) the number of months in storage; (9) the 

 amounts of different charges; (10) totals; (11) accrued charges. 



The principal advantage to be gained by the use of this form is 

 that the record of each depositor's cotton is concentrated at one 

 place on the books, and the number of bales on hand is readily 

 apparent. This point will be appreciated by the warehouseman 

 who deals with a large number of customers who are constantly 

 requesting information in regard to small lots of cotton belonging to 

 them. If the record is not in this f orni it is necessary to look over the 

 entire tag record, with the attendant possibihty of mistakes. In addi- 

 tion to this point, if the totals of accrued charges are brought up to date 



