8 BULLETIN 020, U. S. DEPARTMENT OF AGRICULTURE. 



ill the "Accrued charges'" column, the monthly eammgs of the 

 warehouse are always in view. It is customary for the warehouse 

 company to carry all chai-ges until the cotton is taken from the ware- 

 house. Nevertheless the company is earning revenue during the 

 entire time that the cotton is in store, and monthly earnings 

 should be ascertained. With all of the other charges stated, it is 

 necessaiy only to compute the storage and insurance from the basis 

 rate, to total the amounts, and to enter the sum in the column reserved 

 for the month desired, which accounts for all of the recorded cotton 

 remaining at the time on the page, in one operation. 



The five forms described above comprise the essentials of a system 

 of cotton-warehouse records, but the location book and the other 

 forms described below will be found to be of great value when used 

 in conjunction as auxiliary forms. 



THE LOCATION BOOK. 



The location book, a page of which is shown herewith (see Form 6, 

 page 26), is designed to show the exact location of each bale in the 

 warehouse, and its use will greatly facilitate the handhng of cotton. 

 Warehouses which are composed of several compartments will find 

 its use especially beneficial, and it is essential in the smaller ware- 

 houses having a large number of customers. 



In houses of the latter class there are frequent requests to locate 

 cotton either for the purpose of procuring samples or for turning out 

 of the warehouse. When the bales are placed in the compartment 

 in no regular order, and no record is kept of their location, this 

 service usually entails long search, with loss of valuable time, while 

 with a properly kept location book the difficulty is entirely eliminated. 



If a tag has been lost from a bale in a compartment, the book 

 will aid in identifying the bale. A reference to the book will show 

 what bales are in the compartment or row, and by checking and 

 eliminating the bales found with tags it is a comparatively easy 

 matter to determine the identity of t'he bale from which the tag has 

 disappeared. 



All changes in the location must be recorded, and it is advisable 

 to have the book of such shape (a convenient size is 4 by 9 ^ inches) 

 that it may be carried by the ''outside" man at aU times. The 

 lines in the book are nmnbered consecutively thi'oughout according to 

 the tag numbers in use by the warehouse, and the sheets are ruled to 

 show, besides the tag number, the exact location as to house, sec- 

 tion, and tier, and the date of removal. An extra column is provided 

 for any change which may be made in location 



THE OUT-TURN ORDER. 



The out-turn order (Fomi 7, page 27) is a signed order from the 

 office to the ''outside" man to turn out and deliver from the ware- 



