A SYSTEM OF ACCOUNTS FOE COTTON WAREHOUSES. 9 



house certain bales of cotton. This order is not written until the 

 return and cancellation of the receipt and the application of the 

 depositor or the holder of the receipt for dehvery of his cotton. 

 The tag numbers and marks of the bales to be deUvered are hsted 

 upon the order, which serves as a checking list by which the "out- 

 side" man may check out the cotton. 



A form of receipt, to be signed by the party receiving the cotton 

 from the warehouse, is also provided. After checking out the cotton 

 and obtaining the signature to the receipt, the "outside" man signs 

 the statement that the work has been done as ordered and returns 

 the order to the office. 



The accumulated orders should be held until the close of the day in 

 order to determine the number of bales delivered from the ware- 

 house on that date for use in making out the daily report^ after which 

 they may be filed in date order for future reference. 



A convenient size for these sheets is 6 by 8J inches, and they 

 should be arranged in gummed pads. 



• THE DAILY REPORT. 



Form 8 (page 28) is a form .of daily report for the use of managers 

 of warehouses. By keeping this record properly an accurate knowl- 

 edge of the conditions and activities of the warehouse will be main- 

 tained, and the manager will have at his disposal a great deal of 

 information that will enable him to conduct the business more 

 intelligently. He will know from day to day the amount of cotton 

 in store, the amount of insurance that it is necessary to cany, the 

 cost of labor, the per-bale cost of handling, the daily expenditures, 

 and the cash receipts. 



In making this report the number of bales received by the ware- 

 house is determined by reference to the "consecutive tag record," 

 and the "out-turn" orders of each day's business should not be filed 

 until after the report is made, so that the number of bales turned 

 out of the warehouse may be ascertained. If the totals are carried 

 forward from day to day, the difference between the in and out col- 

 umns should be the number of bales in the warehouse, any excep- 

 tions being provided for. The insurance report and the labor, col- 

 lections and disbursements records are self-explanatory. ' 



A convenient size for the daily report sheet is 8 by lOJ inches. 



CASH JOURNAL. 



The cash journal (Form 9, pages 29 and 30) is provided for the pur- 

 pose of recording the charges and credits which are later to be posted 

 to the various accounts in the ledger. This form is used as a double 

 page, the charges being in columns to the left of "Items" column and 

 the credits in columns to the right. 

 72961°— Bull. 520—17 2 



