A SYSTEM OF ACCOUNTS FOR COTTON WAREHOUSES. 



11 



All checks issued should be listed by their numbers in the "check 

 no." column and the amounts entered in the "bank withdrawals" 

 column. 



The difference between the totals of the "ba,nk deposits" column 

 and the "bank withdrawals" column is the available balance of cash 

 in bank. 



The "general ledger" column is used for the purpose of crediting 

 the accounts debited through the "general ledger" debit column. 



All payments on accounts receivable are entered in the "accounts 

 receivable" column and from there posted to the credit of the proper 

 individual accounts in the ledger. 



The columns headed "weighing," "grading," "storage," and "in- 

 surance ' ' receive credits to these accounts, the totals for the month 

 or other period being posted to the respective accounts in the ledger. 



Miscellaneous credits are entered in and posted from the "miscella- 

 neous" column, and sales of material can be credited in the blank 

 columns at the right under their appropriate headings. The monthly 

 totals of these columns are then posted to their respective accounts 

 in the ledger. 



The size of this form should be 11 by 14 inches with J-inch ruling. 



THE CASH DISBURSEMENT TICKET. 



• 



All expenditures of petty cash should be recorded on "cash dis- 

 bursement" tickets (Form 10, page 31) which should be kept as petty 

 cash vouchers. 



THE CASH RECEIPT TICKET. 



All receipts of money other than checks should be recorded upon 

 a "cash receipt" ticket (Form 11, page 31). The practice of receiv- 

 ing scrip or coin without making a record of the transaction at the 

 time of receipt often leads to discrepancies which are difficult to 

 account for later. 



THE SALE TICKET. 



In warehouses handling supplies, all sales should be recorded on 

 duplicate sale tickets, the originals being given to the customers and 

 the duplicates retained for record in the books of account. 



These sale tickets are similar to those used in any merchandising 

 business and can be either printed specially or secured in stock form. 

 Form 12 (page 31), is a form of sale ticket suitable for general use. 



OPERATION OF THE SYSTEM. 



In order to explain fully the operation of the system it may be 

 well to follow the various steps as they occur in the process of ware- 

 housing a lot of cotton. 



