COOPEEATIVE MILK-DISTRIBUTING PLANTS. 31 



by copying onto a form the balances of the accounts in the order 

 in which they appear in the ledger. 



ESSENTIAL RECORDS FOR AN ADEQUATE ACCOUNTING 



SYSTEM. 



The necessary records comprising an adequate system for milk- 

 distributing plants may be classified briefly into : 



1. Receiving records. 



2. Purchase records. 



3. Driver's records. 



4. Sales records. 



5. Receipts and disbursements records. 



6. Accounts receivable records. 



7. Pay roll. 



8. Storeroom records. 



9. The journal and ledger. 

 10. Statistical records. 



The number of forms required for the keeping of these records 

 depends to a large extent upon the volume and complexity of the 

 business. Plants operating in the large cities, receiving their milk 

 supply by rail from receiving stations located at distant points, 

 and operating many routes, milk depots, and retail stores in the 

 city, require a much more detailed system of records and accounts 

 than is required in small plants receiving their milk supply direct 

 from the producers. 



As it is not practicable to treat the subject exhaustively in a pub- 

 lication of this nature only the essential information required from 

 each class of records will be described. 



THE RECEIVING RECORDS. 



The receiving records should show the quantity and value of the 

 milk received, deductions from this amount for any reason, such as 

 advances, and the amount actually paid to each producer, as well as 

 the total value and qy/mtity of deliveries^ deductions^ and payments. 



When milk is brought to the plant it should be weighed at the 

 receiving platform and each producer given a receipt for the quan- 

 tity delivered. The duplicates of these receipts should be sent to the 

 office and entered on milk pay-roll sheets. At the end of the payment 

 period calculation should be made of the quantity delivered by the 

 various producers. The unit price should then be entered and ex- 

 tension made of the gross amount due the various producers. From 

 these amounts deductions should be made for advances or other pur- 

 poses and the net amount of the check shown. When the day for 

 payment arrives checks should be drawn for the various amounts 

 and their numbers entered in a proper space on the milk pay-roll 

 sheet. The total of these payments should be entered in the check 

 register, the pay roll serving to show the detail necessary for proper 

 reconcilement of the bank account. 



