A SYSTEM OF ACCOUNTING FOR COTTON GINNERIES. 11 



Where the ginning is done on a cash basis, or where the grower's 

 copy of the ginning ticket (Form 2 or 2a) is returned to the gin at' 

 the time payment of the account is made, an excellent receipt is pro- 

 vided by marking the tickets paid and returning them to the cus- 

 tomer. In case there are a number of bales, however, less time will 

 be consumed if Form 4 is filled out. 



THE GINNING (ACCOUNTS RECEIVABLE) LEDGER— FORM 3.1 



Form 3 is the customer's ledger, one sheet being used for each 

 grower. Since it rarely happens that the ginning is paid in cash for 

 each bale at the time of ginning, it is necessary that an account be 

 kept with every customer. The ginning ledger provides this record, 

 one page being assigned to each customer, whose name is placed on 

 the top of the page in the space provided. 



The same columns are found in the ginning ledger as in the ginning 

 register (except the name and the cash received columns), namely, 

 the date, the ginning ticket number, and the bale record under which 

 is found the number, the weight, the mark, and the date of delivery. 

 Under Seed cotton are found the gross, tare, and net weight; under 

 Ginning charges, bagging and ties, ginning charge, and the ginning 

 total. Under Disposition of seed is found the amount taken, amount 

 bought, price, value, and check number. In the last column is the 

 date and the amount of payment. 



All postings of ginning charges to customers' accounts are made 

 from the ginning register (Form 2) , and when the posting is completed 

 the total of all the ginning accounts should be equal to the total in 

 the register. The amount of the payments should be equal to the 

 corresponding total of the payments in the cash journal. 



If desired, the ginning ledger sheet can be so made as to give a 

 carbon copy, in which case the original should be perforated so that 

 it may be torn off and handed to the customer at the end of the sea- 

 son or whenever the settlement of the account is completed. Care 

 must be taken, of course, that the account is kept intact until it is 

 fully paid. 



In case charge sales of cotton, cotton seed, or other materials are 

 made to persons for whom no ginning has been done, these accounts 

 should be opened in the ginning ledger, using, instead of the regular 

 ginning-ledger sheet, an ordinary stock form of ledger sheet. These 

 sales should be entered in the cash journal and posted from there to 

 the proper account in the ginning ledger. 



THE CASH RECEIPT— FORM 4 (OPTIONAL).* 



Since no entry is made on the ginning ticket except for cotton, each 

 ticket representing a bale, it is not convenient to use this form as 

 a cash receipt, and therefore it is suggested that a separate blank 

 be used, similar to Form 4, on which every item of cash receipts is 



i See page 12. 2 See page 42. 



