6 BULLETIN 362; U. S. DEPAETMENT OF AGEICITLTUKE. 



GRAIN CHECK. 



In buying the grain a special grain check should be used (Form 

 No. 10; see p. 25), upon which are recorded, in addition to the infor- 

 mation usually contained in a check, the number of bushels and kind 

 of grain, together with the purchase price, minus any deductions for 

 storage or accounts receivable, and the resultant amount of the check. 

 Regular checks should be used for all expense and general items. 



RECORD OF GRAIN PURCHASES. 



These checks, being numbered consecutively, are entered according 

 to number upon the record of grain purchases (Form No. 3, facing 

 p. 20), where the net bushels, storage, and cost of grain are recorded 

 in detail. 



RECORD OF GRAIN SHIPMENTS AND SALES. 



Shipments from the elevator are recorded upon the record of grain 

 shipments and sales. (Form No. 4, facing p. 20.) Here the date 

 of shipment, the party to whom the grain is consigned, the car number, 

 and shipper's weight are recorded. As soon as the shipment has 

 been sold and the returns have been received the date of sale, price 

 received, destination grade, and proceeds received for the grain are 

 entered. 



RECORD OF HEDGES. 



A record of hedges (Form No. 5: see p. 21) is a form designed to 

 record the transactions in futures bought and sold. The columns 

 designated "Purchase and sales accounts" are used to record profits 

 or losses on hedges, the ''Remarks" column being used to designate 

 the broker through whom the profit or loss is incurred. 



RECORD OF SALES TO ARRIVE. 



A considerable number of elevators selling grain "to arrive" have 

 no form upon which the transactions can be recorded. Form No. 6 

 (see p. 21) represents a record of sales to arrive. A brief study of this 

 form wlU be sufiicient to demonstrate its Usefulness. It has no part 

 in the accounting system except as a memorandum of shipments 

 made against contracts, but this is important in itself. 



MANAGER'S REPORT. 



Some elevators which are not doing sufficient business to warrant 

 the hiring of a bookkeeper and in which the elevator manager is un- 

 able to keep the books have found it convenient to secure the services 

 of a bookkeeper employed either in a bank or some store of the town 

 in which they are located. For such elevators a manager's report 

 (Form No. 9; see p. 24) has been provided. Upon this report the 

 manager records all the transactions in receipts and purchases of 

 grain and incloses duplicates of sales tickets covering sales of mer- 



