ACCOUNTS FOR PRIMARY GRAUsT ELEVATORS. 7 



chandise and of receipts for cash. From this form the bookkeeper, 

 although not employed in the elevator, is able to keep the system 

 of records in a satisfactory manner. The records of disbursements 

 covering mcidental items in most cases are controlled by the secre- 

 tary or treasurer, and the bookkeeper should look to him for records 

 of this type. 



PATRONAGE LEDGER. 



In a few States cooperative laws have been enacted enabling coop- 

 erative organizations to distribute dividends upon a patronage basis, 

 and for elevators operating under this law a patronage ledger has 

 been devised (Form No. 7; see p. 22), upon which are recorded the 

 individual purchases and sales of merchandise under the name of 

 each customer. 



GRAIN AND MERCHANDISE REPORT. 



At the end of the year, just before balancing the books, an inven- 

 tory of all merchandise on hand should be taken. Form No. 8, grain 

 and merchandise report (see p. 23), has been provided with suitable 

 headings so that the amounts of grain and merchandise on hand can 

 be recorded. This form serves a valuable purpose m giving the value 

 of net and stored grain on hand at date, from which comparisons can 

 be made showing the amount of stored grain sold. 



CASH, JOURNAL, PURCHASE. AND SALES RECORD. 



Previously it has been usual to provide a cashbook, journal, and 

 daybook under separate forms in elevator systems. In the system 

 herein described these books, together with a record of purchases, 

 have been incorporated into one form (Form No. 1, facing p. 20), 

 called the cash, journal, purchase, and sales record. As aU the forms 

 comprising this system, with the exception of reports and the patron- 

 age ledger, are uniform in size and in loose-leaf form, they may be con- 

 tained in one binder (and the consolidation of four books under one 

 form is a further condensation of the work) . In the cash, journal, pur- 

 chase, and sales record are recorded all regular cashbook entries, such 

 as receipts of money and disbursements through checks, together with 

 aU journal entries and records of local sales of merchandise. Pur- 

 chases of material such as flour, coal, etc., are recorded under ''Mer- 

 chandise purchases," giving pounds and amount. 



SALES TICKET. 



All the local sales of merchandise are originally entered upon the 

 sales ticket (Form No. 13; see p. 28), and these sales tickets are made 

 up in pads of 50 originals and duplicates, numbered consecutively. 



