18 BULLETIN 840, U. S. DEPARTMENT OF AGRICULTURE. 



copy of the report blank furnished by the above-mentioned depart- 

 ment. Other companies make quarterly summaries, and yet others 

 also make monthly summaries. With suitable forms available it 

 requires but little extra work to check up the business fully each 

 month and to combine the monthly figures into quarterly summaries, 

 from which in turn the figures for the annual report are easily ob- 

 tained. This practice will frequently save considerable time and 

 worry by the detection of errors while their probable location is con- 

 fined to a comparatively few sets of figures, and while the incidents 

 connected with the figures are relatively fresh in the mind of the 

 record keeper. 



Assuming that it is decided to make monthly and quarterly as well 

 as annual summaries, the figures for the monthly summaries will of 

 course be taken from the books of original record. A quarterly sum- 

 mary, however, would be arrived at by the simple process of com- 

 bining three monthly summaries. In making such a quarterly sum- 

 mary for policies, on the left-hand page of Form 7, the sum of the 

 three monthly entries in column 4, after being properly recorded, 

 would be added to the earliest of the three entries in column 3, and 

 the amount entered in column 5. The sum of the three monthly 

 entries in column 6 would then be subtracted from the quarterly fig- 

 ures in column 5 and the difference entered in column 7, as repre- 

 senting the number of policies in force at the end of the quarter. 

 The quarterly summary for risks or amounts of insurance would be 

 ascertained by a corresponding process. 



In making a quarterly summary for receipts and disbursements 

 on Form 8, the three sets of monthly entries in the columns 4 to 10, 

 inclusive, are added and the sum recorded for each column. The 

 amount of these sums, after being checked against the sum obtained 

 by adding the three monthly totals as found in column 11, is then 

 entered in this column as total receipts for the quarter. This latter 

 sum. namely, the total receipts, is then added to the earliest of the 

 three monthly entries in column 3, representing cash on hand at the 

 beginning of the period, and the amount of these two sums is re- 

 corded in column 12. The three sets of monthly entries in each of 

 the columns 13 to 20, inclusive, are then added and the amount of 

 these sums, after being checked in a manner corresponding to that 

 suggested for total receipts, is then entered in column 21 as total dis- 

 bursements for the quarter. Finally, the total disbursements are 

 subtracted from the quarterly figures in column 12 and the difference 

 entered in column 22 as cash on hand at the end of the quarter. 



The quarterly summary figures should be entered in ink of a color 

 which clearly distinguishes them from the monthly figures from 

 which thev are derived. 



