BOOKKEEPING FOR GRAIN ELEVATORS. 3 



DESCRIPTION OF THE SYSTEM AND DIRECTIONS FOR ITS OPERATION. 



The complete system includes the following forms: 



Page. 



Form No. 1. Dash Journal and Purchase and Sales Record 6 



Form No. 2 Record of Storage Tickets Issued 4 



Form No. 3. Record of Grain Purchases 4 



Form No. 4. Record of Grain Shipments and Sales 5 



Form No. 5. Record of Hedges 6 



Form No. 6. Record of Sales to Arrive 6 



Form No. 7. Patronage Ledger 11 



Form No. 8. Grain and Merchandise Report 10 



Form No. 9. Manager's Report 11 



Form No. 10a. Grain Check for Cash Grain 4 



Form No. 10b. Grain Check for Stored Grain Purchased 4 



Form No. 11. Scale Ticket 3 



Form No. 12. Storage Ticket 3 



Form No. 13. Sales Ticket 8 



Form No. 14. Cash Receipt 9 



Form No. 15. Cost Analysis 40 



Forms Nos. 1 to 6, inclusive, constituting the Journal, and Form No. 8 are uniform 

 in size and punching and can be held in one loose-leaf binder. 



Form No. 7, the Patronage Ledger, is used only where patronage dividends are paid. 

 It is liound in a separate binder. 



Form No. 9, the Manager's Report, is used when the books are kept outside the eleva- 

 tor office. 



Forms Nos. 9 to 14, inclusive, are recommended for presenting necessary information 

 in convenient form. 



In addition to the forms recommended above, a ledger in the usual 

 stock form is necessary. 



GRAIN RECEIVmC AND SHIPPING RECORDS. 



Scale Ticket. — On the Scale Ticket (Form No. 11) is recorded the 

 weight in gross, tare, and net pounds, and gross and net bushels 

 of all grain taken into the elevator, as also dockage where dockage 

 applies. To facilitate auditing, the number of the check or storage 

 ticket, which is issued for the scale ticket, should be entered thereon 

 when the transaction is completed. 



The practice of permitting the scale ticket to constitute the only 

 record of grain received, this delaying the completion of the transac- 

 tion often for many days, should be discouraged by directors of 

 country elevators, because a scale ticket is not evidence of ownership 

 of the grain nor of its having been received into the elevator. In 

 fact, in some States, failure to issue a check or storage ticket on the 

 date of dehvery of the grain is made a misdemeanor, punishable by 

 fine and imprisonment. 



Storage Ticket. — At the close of each day storage tickets (Form 

 No. 12) should be made out for the unpurchased grain delivered that 

 day. The ticket numbers and the gross, dockage, and net bushels 



