BOOKKEEPING FOR GRAIN ELEVATORS. 5 



and can bo carried out in this system. Where this procedure is 

 followed, there wiU be no Cash Grain Purchases. 



On the Record of Grain Purchases will be entered the date, check 

 number, price, amount of the check, storage deduction, if any, and 

 the cost of the grain, as well as the gross, dockage, and net bushels. 

 The cost of the grain is the amount of the check plus the storage 

 charge. 



The net bushels are segregated into kind, class, and grade. All 

 bushel columns should be totaled on dates to correspond with those 

 on which the Record of Storage Tickets Issued is totaled, and the 

 totals carried to the Grain Report opposite ''Cash grain purchased 

 this period" or opposite ** Stored grain purchased this period." 



The Amount, Storage, and Cost columns should be footed at the 

 close of each month and proved by checking the total of the Cost 

 columns against the siun of the Amount and Storage columns. 



After the correctness of the monthly footings has been proved, 

 they should be posted to the general ledger as follows: The totals 

 of the various Cost colunms, representing the total cost of the re- 

 spective grains, should be entered on the debit side of the respective 

 grain accounts. The total of the Amount column, representing the 

 total of the grain checks for the month, should be carried to the 

 credit of the Bank account. The totals of the Storage column, 

 representing the income derived from storage collected during the 

 month, should be posted to the credit of the Storage account. 



Record of Grain Shipments and Sales. — The Record of Grain Ship- 

 ments and Sales (Form No. 4, p. 48 ) carries a record of all cars shipped 

 and the net returns, terminal weights, and terminal grades of each 

 shipment. The data to be entered in the colunms headed Date, 

 Shipped to, Car No. and initial, Shipper's grade, and Shipper's 

 weight are taken from the bill of lading at the time of shipment, while 

 those for the remaining colunms are taken from the account sales. 

 The totals of the Proceeds columns for each kind of grain should be 

 posted at the end of the month to the credit of the respective grain 

 accounts in the general ledger. The items in the Net proceeds 

 column should be posted individually to the debit of the grain com- 

 mission accounts indicated in the column provided for the name of 

 the name of the consignee. The totals of the bushels colunms should 

 be carried to the Grain Report opposite ''Total shipped this period" 

 on dates corresponding with those on which the Record of Storage 

 Tickets Issued and the Record of Grain Purchases are totaled. 



In the use of this form it will be found that at the end of the month 

 shipments may be standing out as grain in transit. At the beginning 

 of the following month, it will be necessary to bring all such cars 

 forward, making a note after the previous entry of the shipment, i. e. 



