BOOKKEEPING FOR GRAIN ELEVATORS. 11 



This report is an essential part of the system; in tliat it furnishes 

 the information necessary to the opportune selling, hedging, and 

 insuring of grain. 



'J^Tie Merchandise Report (reverse side of Form No. 8) is a stock 

 record, showing the total on hand at the time of the last inventory, 

 the purchases, the sales, and the quantity on hand. This amount 

 should agree very nearly with the physical inventory. By means 

 of this report any shortage in stock will be discovered and the reasons 

 therefor determined before serious loss results. 



^fanager's Report. — Where the business is not sufficient to warrant 

 tlie hiring of a bookkeeper, or where the manager is unable to keep 

 the books, it has been found convenient to secure the part-time 

 services of a bookkeeper employed in. some other enterprise. For 

 such elevators a Manager's Report (Form No. 9, p. 53) is provided. 

 This report may also be used by companies which operate several 

 houses from a central office. 



All Storage Tickets, Cash Grain Checks, and Stored Grain Checks 

 are listed in detail in the spaces provided on this form. AU checks 

 other than grain checks are itemized in the lower left-hand corner. 

 All drafts drawn on commission firms, together with checks received 

 from commission firms, are itemized under Drafts drawn and checks 

 received. Under this heading are recorded the name of the commis- 

 sion fii-m to be credited, the car number, and the amount of the 

 draft or check. 



Under Sales to Arrive should be entered all such sales, showing 

 the company to whom the sale is made, the number of bushels, 

 the kind and class of grain, the grade, price, and delivery date. 



In the space headed Consignment shipments and deliveries on 

 contract are recorded all cars shipped. In the column headed Ap- 

 plied on contract of will be entered the date of the contract in case 

 the car is applied on a sale to arrive. Under Options memo are re- 

 corded all purchases and sales of futures. In the column headed 

 P. or S. should be entered Purchased or Sold as the case may be. 



Space is provided on the right-hand margin for a detailed explana- 

 tion of all transactions not falling in any of the above classes. 



LEDGERS. 



Patronage Ledger (Form No. 7, p. 49), has been devised to provide a 

 record of business done with each patron. This form will be used 

 only by elevators operating under cooperative-organization laws which 

 provide for the distribution of profits on a patronage basis. A page 

 is assigned to each patron, and at convenient times during the year 

 all Grain Checks and Sales Tickets will be recorded. This record 

 facilitates the distribution of patronage dividends. 



