BUSINESS PRACTICE AND ACCOUNTS FOR COOPERATIVE STORES. 27 



the box and are sorted under the different customers' names. This 

 latter method is more satisfactory from the customer's point of view, 

 but it throws great responsibiUty on the store and often leads to dis- 

 agreements as to the credit to which the customer is entitled. Whether 

 one form or the other is used, the tickets should be hsted on the face 

 of an envelope, as shown in Form 11, and properly filed until the 



dividend is declared. 



Bank Deposits. 



A fixed amount — say $100 — should be set aside for change and for 

 petty expenses, after which all receipts should be deposited. It will 

 be found a good practice and of great convenience to the auditor if 

 the exact amount of each day's receipts is deposited. If deposits 

 are not made daily, the exact amount of the last two or three days 

 should be deposited. If the receipts of a certain day are $210.40, the 

 deposit should be exactly that amount, and not, for example, $200. 

 The duphcating deposit tickets should be used, so that a record is 

 kept of every deposit. 



Cashbook. 



The Cashbook is divided into two parts — the record of cash re- 

 ceipts and of cash payments. Because the entries of cash payments 

 are greatly in excess of the items of receipts, and because the classi- 

 fication titles of payments are much more numerous than those of the 

 receipts, it is recommended that the latter be kept in one book and the 

 payments in another. Or if a loose-leaf book is used, the receipts 

 sheets may be placed in front of the book and the payments in the 

 back part. A convenient number of special columns in each section 

 are recommended. Many arguments may be cited in favor of the 

 special-column cashbook, chief of which are: Ready reference, facility 

 of proving the results, and economy of time in keeping the books. 

 Six, 12, 18, and 24 column books are on the market at very low cost. 



EXPLANATION OF THE COLUMN CAPTIONS. 



The numbers in parentheses correspond to the numbers of the 

 general accounts, pages 36 to 39. It will be iloted that this form of 

 cashbook contains the special balancing features ^ columns 1, 2, and 

 3 being the debit columns, and 4 to 18 the credit columns. AU 

 entries in the Cash Receipts Book (Form 14) are made from the 

 Daily Summary of Receipts (Form 13) ; hence, no details are entered 

 in this book. 



1. Total. — This column contains the net cash received, including 

 the balance at the beginning of the period. (1) and (2) 



2. Returns and allowances. — This column is used only when a credit 

 business is done. It contains discounts and deductions on accounts 

 and biUs receivable. (25) 



