28 BULLETIN 381^ U. S. DEPARTMENT OP AGEICULTTJEE. 



3. Coupons redeemed.— This column is used only in case the coupon 

 system is used, in which case the coupons received during the day 

 are entered in this column through the Daily Summary. (16) 



4. Coupons issued. — In this column are entered amounts received 

 for coupons sold, cash being debited and coupons credited. Until 

 they are paid they stand as a liability. (16) 



5. Cash sales, — Receipts for sale of merchandise and produce are 

 entered in this column. (24) 



6. Accounts receivable. — Used only in a credit business. In it are 

 entered only amounts to be credited to the customers' accounts. It 

 is the controlling account of the credit side of the Customers' Ledger 

 or Account File. (3) 



7. Bills receivable. — Used only in a credit business. In it are 

 entered only receipts from signed obligations due the business. 

 Great care should be taken not to confuse columns 6 and 7. (5) 



8. Bills payable. — In this column are entered all amounts bor- 

 rowed from the bank or other parties. The difference between this 

 column and column 16 in the Cash Payments must at aU times 

 represent the amount of bills outstanding against the business. (14) 



9. Interest received. — In this column are entered amounts of 

 interest received on stock notes and bills receivable. This column 

 is used only where a credit business is done, or where the stock is not 

 fully paid up. (39) 



10. Capital stock. — Receipts for capital stock which have not been 

 entered previously as Stock Notes Receivable. In the latter case, 

 the entry is made in number 11. (17) 



11. StocTc notes receivable. — In this column are entered amounts 

 received on stock notes as explained under (6) . 



12. Unclassified. — ^Amounts which can not be classified properly 

 under any of the other headings. The title of the accounts should 

 be written clearly in the space provided, and each entry must be 

 posted to the proper account in the General Ledger when the sum- 

 mary is made at the end of the year. These are the only items which 

 are so posted, since the totals of the other columns are carried for- 

 ward to the Summary, and from there posted once a year to the 

 General Ledger. 



CASH PAYMENTS. 



All payments, except petty items, are made by check on properly 

 approved vouchers. A part of the change fund referred to on page 

 27 should be handed to the cashier or bookkeeper for petty expenses, 

 freight, and the like, and at stated intervals the items should be 

 billed, properly classified, approved, and a check drawn for the bill 

 in favor of the bookkeeper or cashier. This obviates the necessity 

 of entering a large number of petty items in the general cashbook, 



