38 BULLETIN 414, U. S. DEPARTMENT OF AGEICULTUEE. 



or county convict-labor system. All may be printed on sheets of 

 paper of the following standard sizes: 8 by 10^ inches, 8 by 12^ 

 inches, and 16 by 12-| inches. All but the form for the monthly 

 report of construction (No. 9) have the 8-inch dimension in com- 

 mon, and the maximum length is 12^ inches. The monthly con- 

 struction report folded once conforms to the 8 by 12^ inch size, 

 so that all forms can be filed in a standard filing cabinet with drawers 

 to accommodate the 8 by 12^ inch size. 



Requisition Form. 



Form No. 1 is a requisition blank to be made out monthly or weekly 

 by the superintendent, sergeant, or deputy warden in charge of a 

 convict camp and forwarded to the central office from which pur- 

 chases are made. In order to supply the purchasing officer with 

 sufficient information to determine the necessity of the articles requi- 

 sitioned, the columns headed "Quantity issued last month" and 

 ''Quantity on hand" are included. Space is provided for the signa- 

 ture of the principal camp officer and for the approving signature of 

 his superior officer, the warden or official in charge. In the last 

 column space is provided for the notation by the purchasing officer 

 of the numbers of the orders made out for the various articles requi- 

 sitioned. 



Purchase Order Form. 



Form No. 2 is an order blank suitable for use in connection with 

 the preceding requisition form. This form should be made in tripU- 

 cate, on paper of three colors, one copy to be mailed to the contract- 

 ing firm or other firm in a position to supply the items desired, one to 

 be retained at the central office, and the third to be sent to the camp 

 for which the order is made. The form is largely seh'-explanatory, 

 but particular attention is directed to the space provided for the 

 number of the related requisition, the name or number of the camp 

 initiating the order, and the fuU instructions for the shipment of 

 the goods and the mailing of the biU. The last column in the body 

 of the form is provided for use when goods are bought on contract, 

 for the designation of the articles ordered by contract and item 



numbers. 



Voucher for Supplies and Services Furnished, 



Form No. 3 is designed to avoid the multiplicity of sizes and forms 

 of billheads furnished by the various firms and supply houses. The 

 advantage of such a form, designed to fit the filing cabinets in use, 

 and its effectiveness in preventing confusion, inconvenience, and loss 

 will be appreciated by all who have had to deal with large numbers of 

 biUs of numerous shapes and sizes. Two copies of the blank form 

 should be mailed with the order to the supply house, and the mer- 

 chant should be requested to submit his biU on one, retaining the 



