﻿LIVE-STOCK SHIPPING ASSOCIATIONS. 3 



The system is specifically designed to meet the needs of associations 

 which make the shipping of live stock their main or only business. 

 This includes associations which, in addition to shippijttg live stock, 

 occasionally buy feed and other farm supplies which are Unloaded 

 directly from the car and paid for on delivery. Farmers' elevators 

 or produce and supply associations which have a warehouse and 

 carry a stock of supplies and which also ship live stock need only to 

 add to their general ledger the special accounts necessary to handle 

 the live-stock business. Such cash books and journals as may }><■ in 

 use also receive the entries for the live-stock transactions. How- 

 ever, all of the detail records and the shipment summary record herein 

 recommended for shipping associations may be used with equal ad- 

 vantage by these other types of associations. Neither the cash jour- 

 nal nor the classification of accounts proposed in this system is de- 

 signed or recommended for a mercantile or general produce business. 



The purpose of each form and the method of using it is explained 

 on the following pages. 



WHAT FORMS ARE NEEDED? 



A system of records, to be adequate, must provide for the keeping 

 of two principal classes of records: The detail records or working 

 papers, and the permanent records. 



The detail records are needed to give evidence of the business trans- 

 acted and to furnish the authority and data needed in making entries 

 in the permanent records. As they contain the original calculations 

 and figures they should be preserved carefully and filed conveniently 

 for ready reference and verification in cases of dispute. Unless they 

 are available when an audit is being made it is practically impossible 

 to prove the accuracy of the books. The detail records which are 

 included as part of the system and which experience has shown are 

 necessary are: 



Form No. 1. Scale ticket. 



Form No. 2. Manifest. 



Form No. 3. Prorating sheet. 



Form No. 4. Member's statement and check voucher. 



Form No. 5. Shipment record envelope. 



The permanent records are provided for the purpose of preserving 

 the information contained in the detail records and classifying it so 

 as to make it useful to the management, first, in determining the busi- 

 ness standing and explaining changes made in it during a _ fiscal 

 period ; and, second, in deciding what changes should be made in the 

 choice of markets, methods of handling the live stock, and in the busi- 

 ness methods generally. The forms provided are : 



Form No. 6. Shipment summary record. 

 Form No. 7. Cash journal. 



To illustrate the use of each of these forms an imaginary shipment 

 No. Ill, will be followed through the records. 



SCALE TICKET. 



A memorandum should be made on the scale ticket (Form No. 1) 

 showing how the animals were marked and the number and weight 

 of each kind and grade of live stock delivered by each shipper. The 



