AN AUSTRALIAN STUDY OF AMERICAN FORESTRY. 121 
When a request is made by the District Forester for approval of any 
action he proposes, he leaves an approval space in the lower left-hand corner, 
thus: 
Date We eek 
BPPO VED sisi cert cates tei stead tsbta seta retech states tanner ded oe 
Director or Minister. 
Two carbon copies are prepared at the same time, one of which is retained 
while the other accompanies the request to head office. Upon approval by 
the Director or Minister, this second copy is returned to the District Forester 
to show the course decided upon. 
No fresh letter is prepared when a carbon copy will suffice. Whenever 
a communication is written at head office for despatch to a District Forester, 
or referring to his district, one, two, or three carbon copies, as is requisite, 
are prepared at the same time and forwarded for the information of the 
District Forester and the Supervisor and ranger concerned. 
When forwarding a document to head office, the District Forester endorses 
his recommendations directly upon it. A letter of transmittal is never written. 
To follow up requests to field officers for reports on action, one white 
postcard and three yellow slips (3 in. by 5 in.) are used. On the four, the 
date, subject, and key initials are entered by carbon duplication. The post- 
card and two of the slips are forwarded with a request for the report. The 
third slip is placed as a reminder in a small box styled the Promise Card Box. 
The District Forester forwards one of the two slips received by him to the 
field officer concerned, and puts the other in his own Promise Card Box. 
The field officer notes on his slip the date on which his report will reach 
the District Forester, and returns the slip to him. The District Forester 
substitutes it in the Promise Card Box in the place of the one retained. He 
then notes the date of the projected report on the postcard, and mails it to 
head office, where it is filed in place of the third slip retained there. 
The same process is used to record all promises involving future action. 
A standard promise card box, daily and monthly guide cards, and plain white 
cards constitute the equipment. A promise must be definite, and the date of 
proposed fulfilment must always be given. It is recorded at the time it is 
made on a plain white card, thus: 
Date of fulfilment... 
Name.. 
Subject of Promise... ccc ce ce 
Date casiactemancanioniinnpecds eames 2 
