1847.] Report. 95 



Secretaries' Establishment, 86 



Contingencies, 10 



Printing of Journal, 350 



Miscellaneous printing, 90 































Q 



Co.'s lis. 866 8 

 Check and Audit. 



The next subject to be considered is the regulation of the Society's 

 expenditure, especially of such funds as it may hold in trust for special 

 purposes from Government, from learned Societies, or munificent indi- 

 viduals. 



"Recent resolutions of the Society have been passed declaring the 

 course the Society should in future pursue, but unless there be adopted 

 a regular system of Check and Audit, we can never be certain but that 

 funds granted for one purpose are applied to another, thereby leading 

 to ill feeling, disunion and consequent loss of character to the Society. 



The Committee therefore propose that the accountant be required 

 to attend the monthly meetings with a Dr. and Cr. account, state- 

 ment of dependencies and vouchers, and that the same be read at 

 each meeting as a regular part of the proceedings of the month — that 

 a balance sheet be published once in each year ; that one period of 

 payment be adopted and that within the first week after every monthly 

 meeting ; that at the monthly meetings all demands on the Society 

 should be produced and the amounts if sanctioned entered on the 

 proceedings, excluding of course the regular Establishments. The sign- 

 ing of checques as well as the general business of the Society should 

 further be conducted by one Secretary only — the office establishment 

 being under his control, and in his absence by the Co-Secretary next 

 in seniority of appointment. All correspondence moreover on the 

 Society's business in every department should be signed or countersigned 

 by the Senior Secretary and copies filed in his office. 



The preceding summary of the accounts points out but too clearly, 

 that the Society from its own means can at present do no more, than 

 maintain the Journal, and provide for Establishments and Contingencies 

 strictly on the foregoing scale — and it seems necessary to intimate to the 

 Curators and other officers that it becomes their duty at present rather 



