Chapter 17 — ADMINISTRATION, PUBLICATIONS, AND SUPPLY 



Preparation of Forms 



This transmittal form Js typed in duplicate 

 each month, and the original is to be included 

 with the packaged monthly meteorological rec- 

 ords. A file copy is retained on board the me- 

 teorological unit. Entries are made on the form 

 according to the directions on the back of the 

 form. 



Packaging of Records 



The method of packaging is dependent on the 

 number of types of forms a ship/station is re- 

 quired to submit. It is preferable to use a 

 shipping container (fiber or cardboard) large 

 enough to accommodate all forms without fold- 

 ing. However, it is extremely important to as- 

 semble the weather records in the proper order, 

 which is explained on the back of the form. 



Mailing 



The transmittal form, with the weather rec- 

 ords, is mailed as soon as possible after the 

 end of the month, but not later than the 5th 

 of the subsequent month. The packaged weather 

 records are mailed via First Class mail to: 

 Officer in Charge, NWSD, Federal Building, 

 Asheville, NC 28801. 



METEOROLOGICAL STATION 

 DESCRIPTION AND 

 INSTRUMENTATION REPORT 



The Meteorological Station Description and 

 Instrumentation report is prepared by all weather 

 observing Meteorological Units. This report pro- 

 vides an annual description of the station's topo- 

 graphy and instrument exposure. Refer to 

 Appendix XV for an example of a completed 

 report. 



Preparation of Forms 



This report is typed in triplicate and is 

 prepared as of 1 January each year the ship 

 or station is in commission. It is also submitted 

 whenever a significant change occurs; i.e., change 

 in instrument exposure, additional equipments, 

 etc. 



The size of the report sheet and blocks is 

 in no way intended to limit submission of all 

 pertinent information. Extra paper may be ap- 

 pended if required. Include commissioning or 



decommissioning of the ship or station and 

 periods of expansion or curtailment of me- 

 teorological activities. 



Entries on the form are made according to 

 the instructions contained on the back of the 

 form. 



After the proper entries have been made 

 and signatures included in block E of the original 

 of each report it will be mailed to the Officer 

 in Charge, NWSD, Asheville, NC. One copy 

 of the report is sent to NAVOCEANMET, and 

 the other copy is retained on board. 



MONTHLY PERSONNEL 

 SUMMARY 



All activities of the Naval Weather Service 

 must submit the Monthly Personnel Summary 

 on the 1st day of each month. The forms are 

 designated as NWSC Form 1080-4 (Rev l/70). 



The purpose of the report is to indicate the 

 personnel allowed as compared to the person- 

 nel on board on the first day of each month. 



The form is nearly self-explanatory. How- 

 ever, there are a number of abbreviations in 

 the section titled Civilian: U.S. Nationals, which 

 may require some clarification. For example: 



FTP - Full time permanent personnel. 

 TPT - Temporary, part-time personnel. 

 UNG - Ungraded personnel. 



After the Monthly Personnel Summary is 

 completed it is signed by the Commanding Offi- 

 cer, Officer in Charge, or Chief Petty Officer 

 in Charge or his representative and the origi- 

 nal is forwarded to DIRNAVOCEANMET. 



In addition, detachments must forward a 

 copy of the report to their parent FLEWEACEN/ 

 FLEWEAFAC or NAVWEASERVFAC. 



METEOROLOGICAL RECORDS 



This section summarizes pertinent informa- 

 tion with regard to records maintained in the 

 Naval Weather Service. Among these records 

 are the monthly meteorological records, fore- 

 casts, warnings, and equipment maintenance 

 records. 



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