Chapter 17 — ADMINISTRATION, PUBLICATIONS, AND SUPPLY 



to do this, effective inventory procedures must 

 be maintained rigidly for all items in stock. 



Inventory ashore is equally as important as 

 aboard ship. At shore stations, the quantity of 

 material on hand conforms to the station allow- 

 ances prescribed by applicable allowance lists. 



A good practice to follow, both ashore and 

 aboard ship, is to maintain a monthly Inventory 

 on all consumable supplies and other materials. 

 By doing this, the Aerographer's Mate knows 

 the amount of each item that he has in stock at 

 all times. Consequently, he can submit requests 

 at the proper time to allow for the lead time 

 between the submission of a request and the 

 delivery of the material. 



A suggested method to follow in maintaining 

 a weather office inventory is to fill out a NAV- 

 SUP Form 460 for each item in the custody of 

 the weather office. File these forms in a Kardex 

 file in alphabetical order. This file gives the 

 Aerographer's Mate a ready reference as to 

 the status of any item for which the weather 

 office is responsible. 



OBLIGATIONS 



Obligations against an OB/OPTAR consist of 

 unfilled orders, which will be a proper charge 

 against the OB/OPTAR upon receipt of the 

 material. 



It is a very good practice to maintain an 

 obligation file on all NSA requests. This file 

 shows at a glance the amount of the quarterly 

 OB/OPTAR that is expended and the amount 

 still obligated. 



After a requisition document (DD Form 1348) 

 has been prepared and entered as an obligation 

 on the OB/OPTAR record, the retained copy 

 should be placed in the obligation file in nu- 

 merical order. The total of the 1348s in the 

 obligation file should agree at all times with 

 the total shown in the obligation column of the 

 OB/OPTAR record. Upon receipt of a priced 

 1348 from the supplying activity after receipt 

 of material, the obligation price is credited 

 back to the OPTAR; then the actual price is 

 posted. This transaction then becomes an ex- 

 pense item. The priced copy of the 1348 received 

 from the supplying activity is then filed and 

 the priced obligation copy is removed from the 

 files and discarded. 



SURVEYS 



Rules and regulations governing surveys and 

 the responsibility connected with the accounting 

 for government property is of primary impor- 

 tance to every man in the naval service. A 

 survey is the procedure required by Navy Reg- 

 ulations when property must be reevaluated or 

 expended from the records due to loss, damage, 

 deterioration, or normal wear. The survey re- 

 quest provides a record showing the cause, 

 condition, responsibility, recommendation for 

 disposition, and authority to expend material 

 from the records. Survey Request, Report, and 

 Expenditure (NAVSUP Form 154) is used to 

 survey property other than survey due to dis- 

 crepancies incident to shipment of material. 



Aerographer's Mates 3 and 2 are not ordi- 

 narily required to handle surveys. If you should 

 find yourself in a position in which a survey of 

 equipment in your custody is indicated or re- 

 quired, see your leading chief or your division 

 officer and request his assistance. 



SUMMARY 



Supply is a complex matter in the Navy. 

 It pays to keep abreast of everything going 

 on with respect to changes in the supply sys- 

 tem, or in the methods for requisitioning ma- 

 terials. The treatment here has been brief by 

 necessity, but it should have given you some 

 insight into supply. The station instructions with 

 regard to supply are important; study these 

 well as you go from station to station. Although 

 the Navy operates on a uniform system, there 

 are minor variations, and knowing these will 

 make the difference between smooth supply op- 

 erations and a headache. 



PUBLICATIONS 



In the Naval Weather Service there are 

 numerous publications with which the Aerogra- 

 pher's Mate must be acquainted. 



It is beyond the scope of this manual to de- 

 scribe, or even mention by name, all of the 

 publications used in meteorology. Therefore, 

 this section is devoted to a brief description of 

 a few of the basic publications and directives 



411 



