1300 
ENCYCLOPEDIA OF PRACTICAL HORTICULTURE 
ment warns the carrier and ofttimes 
prevents loss and a claim, or, if warn- 
ing does not suffice and the car is de- 
layed or damaged, the record  oft- 
times enables claims successfully to be 
prosecuted that might otherwise be de- 
clined for lack of substantiation. Govern- 
ment weather maps, received daily, are 
checked up and temperatures at various 
points entered on traffic cards, as shown 
in the illustration. 
Figure 16 
On the left, invoice in triplicate; 
original to the buyer, duplicate to district 
Sales office, triplicate on post binder, form- 
ing automatic charge record. On the 
right, (a) draft in triplicate; (b) deliv- 
ery order; (c) inspection permit. The 
draft is drawn on the buyer for the 
amount of the invoice, payable on arrival 
of the car. Attached to the draft is the 
delivery order, without which the buyer 
cannot get possession of the car, which is 
billed to the sales agency itself with in- 
structions to notify the buyer on arrival. 
With the invoice sent by mail direct to 
the buyer is enclosed the inspection per- 
mit, so when the car arrives the buyer is 
notified by the railroad, presents his in- 
spection permit, examines the shipment, 
and if as represented and in good order 
goes to the bank, pays the draft, detaches 
delivery order, presents it to the railway 
company, and takes possession of the car. 
In order to keep close tab on the collec- 
tions the accounting department writes 
the draft in triplicate; the duplicate Z0- 
ing on a post binder in numerical order, 
and the triplicate is used as a “tickler 
card.” The traffic department having al- 
ready figured out the date on which car 
should arrive, the accounting department 
allows a reasonable time for the clearance 
of the funds, and sets a date on which 
they should be reported by local bank, and 
the ‘‘tickler card” is set under that date. 
When it rolls around, if draft is not re- 
ported paid, a tracer is started. 
