III. DETAILED SUGGESTIONS COVERING OTHER PROVISIONS 



In preparing purchase specifications for processed fruits and vegetables the 

 buyer must determine bis individual requirements and the best way to insure 

 their being met. To that end the suggestions made here with respect to other 

 basic provisions should be followed. Satisfactory delivery may be had by 

 stipulations in specifications, invitations for bids, or contracts regarding 

 inspection, guarantees, responsibilty for merchandise tendered, and payments. 



A. Bid Samples 



Some purchasing departments require that bidders submit samples of the 

 tnerchandise they propose to deliver prior to the opening of the bids. If specifi- 

 cations or invitations for bids stipulate the grade of the product desired, and 

 contain other specific descriptive information, it should be unnecessary to have 

 samples submitted with bids. Certificates of grade of the U. S. Department of 

 Agriculture, covering lots proposed for delivery or merchandise inspected in a 

 plant operating under continuous factory inspection (fig. 2) may be accepted 

 in lieu of bid samples. 



Figure 2 — This inspector is checking and double-checking on the job at a cannery 

 which has War Food Administration continuous inspection. 



If bid samples are required, they should be furnished as required in the 

 purchaser's specifications or invitation for bids. The following suggestions 

 might be appHcable to bid samples: 



Bid samples should be delivered to the purchaser as designated in the 

 "invitation for bids" prior to the date the proposals are to be opened. Samples 

 arriving during or after the date set for the opening of bids or failure to 

 submit samples when required should disqualify the bid. 



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