20 



30. 



Statement of Finances. 



1. This form should be filled out and forwarded to the Department 

 at the end of each montb. The heading will then be: 



Statement for November, 1012. 



2. It shows all the accounts of operations, or accounts by com- 

 partments which the forester has opened in his ledger. 



8. A new account will have entries first, either in the receipt or in 

 the expense column or in both. 



(a) If expenses exceed receipts, ihe ditference is placed in Dr. 

 column immediatel}^ following expense column, and is a debit balance. 



(b) If receipts exceed expenses, the dift'erence is entered in the Cr. 

 column at the extreme right of the form, and is a credit balance. 



4. For the succeeding month the form will appear: 



(a) Statement for December, 1912. 

 Balances of November. 



(b) The debit or credit balances Avill be placed in the proper col- 

 umn under ''Balances for November." 



(c) New receipts or expenses will be entered in place.. 



(d) Eeceipts are considered as a credit item. Expenses become 

 a debit item. Add receipts to credit balance and expenses to debit 

 balance; subti-act the two amounts, and the ditference is placed in 

 the Dr. or Cr. column according as to whether the debit or credit 

 amount is the larger. As for example: An account at the end of 

 November shows a debit balance of |5().40; during December, receipts 

 to the amount of |18.50 were collected from the sale of material 

 produced by the operation and there was an additional expense of 

 15.37. The December balance is determined by adding |5..37 to |50.49, 

 which amounts to |55.86, and subtracting |18.30, leaving |37.56. 

 Since the debit side of the account is the larger, this is a debit bal- 

 ance and must be entered in the debit column. 



5. If expenses are paid, or material furnished directly from the De- 

 })artment, such exijenses should be entered in red ink after the proper 

 accounts, as a separate entry. 



6. If, upon authority from the Department, money received from 

 sale of material is used to defray all or part of any expenditure, such 

 expense should be entered in red ink, also, but as a separate entry 

 and enclosed in parenthesis. 



7. The total of all black ink entries in the ex:pense column should 

 equal the total of all checks received from the Department for the 

 month's expenses. 



8. When any money from receipts is forwarded to the Department, 

 a note and explanation should be entered on the month's statement. 



9. This form will be used to present a summary statement of finances 

 to be included in annual reports of foresters. (See Item 25 of Out- 

 line.) 



(a) In this case the heading will be as follows: 



Statement for the Year 1912. 



(b) The balances existing at the end of the previous year will be 

 inserted in the first two columns ; the total receipts and expenses for 

 the current year will be inserted in their proper columns and the 

 final balances should be the same as those for December. 



