1. Meeting dates: 
It was noted that all four clubs have set a 'fixed' montii for their 
AGMs: ABC (March), OSME Quly), NBC (November) and OBC 
(December). In addition, NBC intends to have a regular May Bank 
Holiday meeting and OBC has a well established August Bank 
Holiday meeting. 
Recommendation: That each club, when planning non-fixed meetings, 
attempts to pick a date not closer than one month to the date of an existing 
meeting of any of the other clubs. 
2. Conferences: 
It was agreed that we should explore the possibility of a joint 'World 
Birding Weekend' meeting of all four clubs, ideally along the lines of 
a Swanwick conference. February 19% was considered to be a 
suitable date. Each club is to appoint a person to form a steering 
committee, under the leadership of RW. This committee will explore 
the various options, assess the likely start-up costs, determine the 
feasibility of February 1996 and report back to this committee with 
dear recommendations on how to proceed. 
Recommendation: That the four clubs should hold a joint weekend conference 
subject to the recommendations of the steering committee. 
3. Advertising: 
It was agreed tiiat valuable additional publicity for all the clubs could 
be achieved by advertising each other's meetings. However, if a club 
wished to advertise its meeting in 'Diary Dates' or as an announcement 
in another club's bulletin, it was the responsibility of the meetings 
organiser to inform the appropriate bulletin editor. 
Recommendation: That each club should be able to advertise its meetings in 
the bulletins of the other clubs when requested to do so. 
4. Stalls at meetings: 
As it is becoming commonplace for each club to have a stall at the 
meetings of other clubs, it was agreed that it would be simpler not to 
charge each other commission. However, it was felt by some diat 
clubs should not have the automatic right to have a stall at anotiier's 
meeting, and should make a request in advance. 
Recommendation: That each club should determine its own policy with 
regard to having other clubs' stalls at meetings, but when stalls are allowed 
that commissions should be waived. 
5. Suppliers and sponsors: 
A suggestion tf\at better deals with suppliers and sponsors might be 
achieved if approached jointly was rejected. 
Recommendation: That each club continues to negotiate its own deals with 
suppliers and sponsors. 
I 
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