

COOPERATIVE MILK-DISTRIBUTING PLANTS. 31 
by copying onto a form the balances of the accounts in the order 
in which they appear in the ledger. 
ESSENTIAL RECORDS FOR AN ADEQUATE ACCOUNTING 
SYSTEM. 
The necessary records comprising an adequate system for milk- 
distributing plants may be classified briefly into: 
1. Receiving records. 
2. Purchase records. . Pay roll. 
3. Driver’s records. . Storeroom records. 
4. Sales records. 9. The journal and ledger. 
5. Receipts and disbursements records. 10. Statistical records. 
. Accounts receivable records. 
on SD 
The number of forms required for the keeping of these records 
depends to a large extent upon the volume and complexity of the 
business. Plants operating in the large cities, receiving their milk 
supply by rail from receiving stations located at distant points, 
and operating many routes, milk depots, and retail stores in the 
city, require a much more detailed system of records and accounts 
than is required in small plants receiving their milk supply direct 
from the producers. 
As it is not practicable to treat the subject exhaustively in a pub- 
lication of this nature only the essential information required from 
each class of records will be described. 
THE RECEIVING RECORDS. 
The receiving records should show the quantity and value of the 
milk received, deductions from this amount for any reason, such as 
advances, and the amount actually paid to each producer, as well as 
the total value and quantity of deliveries, deductions, and payments. 
When milk is brought to the plant it should be weighed at the 
receiving platform and each producer given a receipt for the quan- 
tity delivered. The duplicates of these receipts should be sent to the 
office and entered on milk pay-roll sheets. At the end of the payment 
period calculation should be made of the quantity delivered by the 
various producers. The unit price should then be entered and ex- 
tension made of the gross amount due the various producers. From 
these amounts deductions should be made for advances or other pur- 
poses and the net amount of the check shown. When the day for 
payment arrives checks should be drawn for the various amounts 
and their numbers entered in a proper space on the milk pay-roll 
sheet. The total of these payments should be entered in the check 
register, the pay roll serving to show the detail necessary for proper 
reconcilement of the bank account. 

