BUSINESS PRACTICE AND ACCOUNTS FOR COOPERATIVE STORES. 27 
the box and are sorted under the different customers' names. This 
latter method is more satisfactory from the customer's point of view, 
but it throws great responsibility on the store and often leads to dis- 
agreements as to the credit to which the customer is entitled. Whether 
one form or the other is used, the tickets should be listed on the face 
of an envelope, as shown in Form 11, and properly filed until the 
dividend is declared. 
Bank Deposits. 
A fixed amount — say $100 — should be set aside for change and for 
petty expenses, after which all receipts should be deposited. It will 
be found a good practice and of great convenience to the auditor if 
the exact amount of each day's receipts is deposited. If deposits 
are not made daily, the exact amount of the last two or three days 
should be deposited. If the receipts of a certain day are $210.40, the 
deposit should be exactly that amount, and not, for example, $200. 
The duplicating deposit tickets should be used, so that a record is 
kept of every deposit. 
Cashbook. 
The Cashbook is divided into two parts — the record of cash re- 
ceipts and of cash payments. Because the entries of cash payments 
are greatly in excess of the items of receipts, and because the classi- 
fication titles of payments are much more numerous than those of the 
receipts, it is recommended that the latter be kept in one book and the 
payments in another. Or if a loose-leaf book is used, the receipts 
sheets may be placed in front of the book and the payments in the 
back part. A convenient number of special columns in each section 
are recommended. Many arguments may be cited in favor of the 
special-column cashbook, chief of which are: Ready reference, facility 
of proving the results, and economy of time in keeping the books. 
Six, 12, 18, and 24 column books are on the market at very low cost. 
EXPLANATION OF THE COLUMN CAPTIONS. 
The numbers in parentheses correspond to the numbers of the 
general accounts, pages 36 to 39. It will be noted that this form of 
cashbook contains the special balancing features; columns 1, 2, and 
3 being the debit columns, and 4 to 18 the credit columns. All 
entries in the Cash Receipts Book (Form 14) are made from the 
Daily Summary of Receipts (Form 13) ; hence, no details are entered 
in this book. 
1. Total. — This column contains the net cash received, including 
the balance at the beginning of the period. (1) and (2) 
2. Returns and allowances. — This column is used only when a credit 
business is done. It contains discounts and deductions on accounts 
and bills receivable. (25) 
