BOOKKEEPING FOR GRAIN ELEVATORS. 11 
This report is an essential part of the system, in that it furnishes 
the information necessary to the opportune selling, hedging, and 
insuring of grain. 
%he Merchandise Report (reverse side of Form No. 8) is a stock 
record, showing the total on hand at the time of the last inventory, 
the purchases, the sales, and the quantity on hand. This amount 
should agree very nearly with the physical inventory. By means 
of this report any shortage in stock will be discovered and the reasons 
therefor determined before serious loss results. 
Manager's Report. — Where the business is not sufficient to warrant 
the hiring of a bookkeeper, or where the manager is unable to keep 
the books, it has been found convenient to secure the part-time 
services of a bookkeeper employed in some other enterprise. For 
such elevators a Manager's Report (Form No. 9, p. 53) is provided. 
This report may also be used by companies which operate several 
houses from a central office. 
All Storage Tickets, Cash Grain Checks, and Stored Grain Checks 
are listed in detail in the spaces provided on this form. All checks 
other than grain checks are itemized in the lower left-hand corner. 
All drafts drawn on commission firms, together with checks received 
from commission firms, are itemized under Drafts drawn and checks 
received. Under this heading are recorded the name of the commis- 
sion firm to be credited, the car number, and the amount of the 
draft or check. 
Under Sales to Arrive should be entered all such sales, showing 
the company to whom the sale is made, the number of bushels, 
the kind and class of grain, the grade, price, and delivery date. 
In the space headed Consignment shipments and deliveries on 
contract are recorded all cars shipped. In the column headed Ap- 
plied on contract of will be entered the date of the contract in case 
the car is applied on a sale to arrive. Under Options memo are re- 
corded all purchases and sales of futures. In the column headed 
P. or S. should be entered Purchased or Sold as the case may be. 
Space is provided on the right-hand margin for a detailed explana- 
tion of all transactions not falling in any of the above classes. 
LEDGERS. 
Patronage Ledger (Form No. 7, p. 49), Jias been devised to provide a 
record of business done with each patron. This form will be used 
only by elevators operating under cooperative-organization laws which 
provide for the distribution of profits on a patronage basis. A page 
is assigned to each patron, and at convenient times during the year 
all Grain Checks and Sales Tickets will be recorded. This record 
facilitates the distribution of patronage dividends. 
