A SYSTEM OF ACCOUNTS FOE COTTON WAREHOUSES, 7 
papers in connection with the lot of cotton they represent, in an 
envelope, which is filed, Either of these methods is satisfactory, or 
the warehouseman may select any convenient method. 
THE CONSECUTIVE TAG RECORD. 
After the receipt is written, the next step in the operation of the 
system is the posting of the desired data in the consecutive tag record. 
(See Form 4, page 24.) This form is printed on sheets to be filed 
in a loose-leaf binder. The lines are numbered to agree with the 
tag numbers used by the warehouse, in consecutive order through- 
out. Thus it will be seen that when this book is posted from the 
data shown on the carbon copy of the receipt, a record of each bale is 
immediately available, because of the consecutive numbering of the 
individual bales as identified by the tag numbers. The size of the 
sheets should be 8 by 15 inches with |-inch ruling. 
The following information is given in the consecutive tag record: 
(1) The tag number; (2) the marks of the bale; (3) the name of 
depositor; (4) the date received; (5) the receipt number; (6) the 
location in the warehouse; (7) the date of delivery. 
As the date of the delivery of the cotton out of the warehouse is 
always posted in the " Date-of-delivery " column, it is apparent at all 
times just which bales remain in storage. 
THE INDIVIDUAL ACCOUNT RECORD. 
It is advisable to have an account with each depositor, and this 
arrangement will be found to be useful in various ways as explained 
below. The individual account record (see Form 5, page 25) also is 
to be used in a loose-leaf binder. The accounts are filed alphabet- 
ically by the names of the depositors, alphabetical index sheets being 
used in the book, and the data for posting are obtained either from 
the carbon copies of the receipts or from the filed copies of the certifi- 
cates of inspection. The sheets should be 8 by 15 inches in size with 
J-inch ruling and should provide for the following data: 
(1) The date of receipt; (2) the receipt number; (3) the weight; 
(4) the grade; (5) the length of staple; (6) the tag number; (7) the 
date of delivery; (8) the number of months in storage; (9) the 
amounts of different charges; (10) totals; (11) accrued charges. 
The principal* advantage to be gained by the use of this form is 
that the record of each depositor's cotton is concentrated at one 
place on the books, and the number of bales on hand is readily 
apparent. This point will be appreciated by the warehouseman 
who deals with a large number of customers who are constantly 
requesting information in regard to small lots of cotton belonging to 
them. If the record is not in this form it is necessary to look over the 
entire tag record, with the attendant possibility of mistakes. In addi- 
tion to this point, if the totals of accrued charges are brought up to date 
