A SYSTEM OF ACCOUNTING FOR COTTON GINNERIES. 11 
Where the ginning is done on a cash basis, or where the grower’s 
copy of the ginning ticket (Form 2 or 2a) is returned to the gin at 
the time payment of the account is made, an excellent receipt is pro- 
vided by marking the tickets paid and returning them to the cus- 
tomer. In case there are a number of bales, however, less time will 
be consumed if Form 4 is filled out. 
THE GINNING (ACCOUNTS RECEIVABLE) LEDGER—FORM 3.1 
Form 3 is the customer’s ledger, one sheet being used for each 
grower. Since it rarely happens that the ginning is paid in cash for 
each bale at the time of ginning, it is necessary that an account be 
kept with every customer. ‘The ginning ledger provides this record, 
one page being assigned to each customer, whose name is placed on 
the top of the page in the space provided. 
The same columns are found in the ginning ledger as in the ginning 
register (except the name and the cash received columns), namely, 
the date, the ginning ticket number, and the bale record under which 
is found the number, the weight, the mark, and the date of delivery. 
Under Seed cotton are found the gross, tare, and net weight; under 
Ginning charges, bagging and ties, ginning charge, and the ginning 
total. Under Disposition of seed is found the amount taken, amount 
bought, price, value, and check number. In the last column is the 
date and the amount of payment. 
All postings of ginning charges to customers’ accounts are made 
from the ginning register (Form 2), and when the posting is completed 
the total of all the ginning accounts should be equal to the total in 
the register. The amount of the payments should be equal to the 
corresponding total of the payments in the cash journal. 
If desired, the ginning ledger sheet can be so made as to give a 
carbon copy, in which case the original should be perforated so that 
it may be torn off and handed to the customer at the end of the sea- 
son or whenever the settlement of the account is completed. Care 
must be taken, of course, that the account is kept intact until it is 
fully paid. 
In case charge sales of cotton, cotton seed, or other materials are 
made to persons for whom no ginning has been done, these accounts 
should be opened in the ginning ledger, using, instead of the regular 
ginning-ledger sheet, an ordinary stock form of ledger sheet. These 
sales should be entered in the cash journal and posted from there to 
the proper account in the ginning ledger. | 
THE CASH RECEIPT—FORM 4 (OPTIONAL).? 
Since no entry is made on the ginning ticket except for cotton, each 
ticket representing a bale, it is not convenient to use this form as 
a cash receipt, and therefore it is suggested that a separate blank 
be used, similar to Form 4, on which every item of cash receipts is 
1 See page 12. 2 See page 42. 
