. A SYSTEM OF ACCOUNTING FOR COTTON GINNERIES. 13 
recorded. The form is put up in duplicate, one going to the payer 
and the other being retained in the bound book; the receipts are 
numbered consecutively, and every number must be properly re- 
corded. They should be entered in the cash journal. This form is 
not absolutely essential, but it will be found that its use very often 
saves confusion and additional work. 
THE CASH JOURNAL—FORM 5.1 
The cash journal (Form 5) is a combination of the cash book and 
the journal. The incorporation of these two books into one form 
and the columnal development of the form tend to facilitate the 
classification of entries and to reduce the posting to the ledger. No 
special forms are provided in the system for the recording of pur- 
chases and sales, but the cash journal is used for the recording of 
these items. 
Effort has been made to reduce the size of this form by limiting 
the number of special columns to those having sufficient items each 
month to warrant economy in their use. A book of moderate pro- 
portions will be found much more convenient to handle and to oper- 
ate than one containing a large number of columns, if the needs of 
the business are not such as to necessitate the additional columns. 
The captions of the columns of the cash journal are as follows: 
Debit side: Ledger folio (L F); general ledger; ginning ledger (ac- 
counts receivable); receipt number; cash received; bank deposits; 
notes payable; bagging and ties purchased; cottonseed purchases; 
seed-cotton purchases; blank; pay-roll account; repairs; power ex- 
pense; blank; insurance; rent and taxes; office supplies; blank. 
Credit side (reading from left to right): Date; name; ledger folio; 
general ledger; ginning ledger (accounts receivable), cash payments; 
check number; bank withdrawals, notes payable; bagging and ties 
sales; cottonseed sales; cotton sales; custom ginning income; gin- 
ning purchased seed-cotton; three blank columns. 
JOURNALIZING. 
As often as is convenient, the results recorded in the ginning 
register (Form 2) are entered into the cash journal after the manner 
ulustrated below. This is one of the most important features of the 
work, and should be very carefully performed. 
a : 
Ginning | Otten | Cash re- Oct. 31, 1919 
. , . 
ledger. Pcustit: ceipts. Ginning. |B. and T. 
| 225.00 | Cottonseed bought. 
75. 00 | | Accounts receivable. 
vit Cristom ginning anecomic nee cee wane cect ; 250.00 
IE PRIVEY ANION PIOSISMICS ow rer eee ones Gee aga. ame 
| | | Totals from the ginning register. | 
| 
1 See folded sheet facing page 16. 
50.00 
