A SYSTEM OF ACCOUNTING FOR COTTON GINNERIES. 15 
deduction for such foreign matter need be made, as the weight of the 
bagging and ties placed on the bale usually will offset this loss. 
Care should be taken to perform the calculations in the proper space 
on the ginning ticket. This will be of great assistance in auditing » 
and will also be a valuable record in case disputes arise later. It is 
also of great importance that every tag and ticket be recorded and 
that memoranda be made of lost or destroyed tickets and tags. 
Care should be taken to fill out every space and. that every signature 
required be properly signed. If the, form is put up in triplicate, 
two copies are perforated and are torn out, while the third remains 
in the book for permanent record. 
Two courses are open to the grower—either to pay the ginning 
charges in cash or to sell the seed to the gmner. When the cotton 
seed is bought, the net pounds of seed are recorded, the price per 
hundredweight, and the total value. From this the charges are 
deducted and the balance is due the grower, which should be paid 
by check. 
The practice is for the ginner to carry an account with the grower 
until the end of the season or until the cotton is sold, when settle- 
ment of the account is made. Occasionally a small ie of seed is 
carried home by the grower, and this should be recorded. 
As stated in the introduction, trading should be entirely disasso- 
ciated from the ginning operations, as otherwise 1t would be impos- 
sible to establish a satisfactory basis for ginning costs. Where a 
ginner buys seed cotton on his own account, he should charge this 
cotton with the ginning, as explained on page 35, ae the usual 
record should be made of the ginning and baling. 
The distribution columns at the right of the ginning ticket should 
be totaled at the end of each page and the totals forwarded. These 
totals furnish the facts for the summary of operations at the end of 
the season. 
THE GINNING LEDGER. 
Once a week, or as often as occasion requires, the data recorded 
in the ginning register are footed and posted into the ginning ledger 
(Form 3). No specific instructions for posting are necessary, since 
the arrangement of the columns in the register and ledger are identical. 
The sheets in the ledger are arranged alphabetically, so that the 
initial of the account should be noted as a posting mark in the L. F. 
column of the register. Care must be taken to see that the total 
charge in the register and the postings to the ledger are equal. 
THE FINANCIAL RECORDS. 
The cash receipt (Form 4), the cash journal (Form 5), and the 
general ledger (Form 6) comprise the financial records. 
