6 BULLETIN 362, U. S. DEPARTMENT OF AGRICULTURE. 
GRAIN CHECK. 
In buying the grain a special grain check should be used (Form 
No. 10; see p. 25), upon which are recorded, in addition to the infor- 
mation usually contained in a check, the number of bushels and kind 
of grain, together with the purchase price, minus any deductions for 
storage or accounts receivable, and the resultant amount of the check. 
Regular checks should be used for all expense and general items. 
RECORD OF GRAIN PURCHASES. 
These checks, being numbered consecutively, are entered according 
to number upon the record of grain purchases (Form No. 3, facing 
p. 20), where the net bushels, storage, and cost of grain are recorded 
in detail. 
RECORD OF GRAIN SHIPMENTS AND SALES. 
Shipments from the elevator are recorded upon the record of grain 
shipments and sales. (Form No. 4, facing p. 20.) Here the date 
of shipment, the party to whom the grain is consigned, the car number, 
and shipper's weight are recorded. As soon as the shipment has 
been sold and the returns have been received the date of sale, price 
received, destination grade, and proceeds received for the grain are 
entered. 
RECORD OF HEDGES. 
A record of hedges (Form No. 5: see p. 21) is a form designed to 
record the transactions in futures bought and sold. The columns 
designated " Purchase and sales accounts" are used to record profits 
or losses on hedges, the "Remarks" column being used to designate 
the broker through whom the profit or loss is incurred. 
RECORD OF SALES TO ARRIVE. 
A considerable number of elevators selling grain "to arrive" have 
no form upon which the transactions can be recorded. Form No. 6 
(see p. 21) represents a record of sales to arrive. A brief study of this 
form will be sufficient to demonstrate its usefulness. It has no part 
in the accounting system except as a memorandum of shipments 
made against contracts, but this is important in itself. 
MANAGER'S REPORT. 
Some elevators which are not doing sufficient business to warrant 
the hiring of a bookkeeper and in which the elevator manager is un- 
able to keep the books have found it convenient to secure the services 
of a bookkeeper employed either in a bank or some store of the town 
in which they are located. For such elevators a manager's report 
(Form No. 9; see p. 24) has been provided. Upon this report the 
manager records all the transactions in receipts and purchases of 
grain and incloses duplicates of sales tickets covering sales of mer- 
