ACCOUNTS FOE PRIMARY GRAIN ELEVATORS. 9 
Both, the bushels and value of all grain recorded on this form should 
be totaled on dates to agree with the totals of the record of grain 
receipts. Like the record of grain receipts, the record of grain 
purchases should be totaled monthly. The totals showing the 
amount purchased for the year are carried to the grain report opposite 
" Gross purchased." The total amount of all checks issued for 
grain in any month should be carried to the cash, journal, purchase, 
and sales record and there entered in the "bank withdrawals" column 
in one amount. The total cost of the various grains is then carried 
to the debit of the "grain accounts" in the "general ledger" column 
of the same form, this constituting a consolidated cash entry for all 
the transactions in grain purchases for the month. Where storage 
charges are represented, they should be credited to the "storage 
account" in the "general ledger" column, and in such cases the 
cost of grain should equal the amount of the check plus the storage 
charges, because the storage charges are deducted from the grain 
cost in order to arrive at the amount of the check. 
RECORD OF GRAIN SHIPMENTS AND SALES. 
The record of grain shipments and sales (Form No. 4, facing p. 20) 
carries a record of all cars shipped and the net returns from each 
shipment. The proceeds from each variety of grain should be 
totaled and posted at the end of the month to the credit of "grain 
accounts" in the general ledger. The items in the "net proceeds" 
column should be posted to the debit of the grain commission accounts 
represented in the "shipped to" column. The monthly totals of 
bushels from this form should be carried to the grain report oppo- 
site "Shipments and sales." In the operation of this form it will 
be found that some of the shipments for any month will be still 
standing out as grain in transit at the end of the month. Before 
beginning a new month, the 1st of April, for instance, it would be 
necessary to make an entry for the month of March as follows: 
"Total March returns on February shipments"; opposite this 
would be set down in total the net returns of all February shipments 
which had been received during March. In order to avoid confu- 
sion, however, reference should be made to February entries for 
posting to the individual "commission accounts." By this method 
the total returns on all grain will have been posted to the proper 
"commission accounts" by individual postings. Although we post 
only totals to the credit of the "grain accounts," the total returns 
on each kind of grain shipped during the previous month and returned 
during the current month can be added in with the March shipments 
and returns in order to arrive at the total amount of returns for the 
month of March. This same method will apply if a car shipped in 
February should not bring returns until April, as the February entry 
25749°— Bull. 362—16 2 
