ACCOUNTS FOR PRIMARY GRAIN" ELEVATORS. 11 
report," the result will be " gross on hand." By deducting from this 
the " shipments and sales," the difference will he the "net on 
hand." It is always important for a manager to know whether 
the grain which he has on hand belongs to the elevator in whole 
or in part, or is partly or entirely stored grain. By subtracting the 
gross amount of bushels of grain purchased from the gross receipts 
the total amount stored at date will be shown. Should this be 
greater than the net on hand, it will mdicate that some grain which 
has been stored has been sold without being purchased from the 
owner of the grain — in other words, that there has been an amount 
of stored grain sold. Should the total stored at date be less than 
the net on hand, then the difference between the two would be the 
amount of purchased grain on hand. 
MERCHANDISE REPORT. 
The merchandise report (Form No. 8; see p. 23) serves merely as an 
inventory, giving the total on hand at the last inventory, purchases, 
sales, and net on hand, which should agree, allowing for proper 
deductions or additions, with the actual inventory. 
CASH, JOURNAL, PURCHASE, AND SALES RECORD. 
The cash, journal, purchase, and sales record (Form No. 1), facing 
p. 20) differs from ordinary books of first entry in that both the 
debit and credit entries, which are to be posted later to the ledger, 
are of necessity entered on this form before it can be balanced. 
The debit columns of this form are designated as follows : 
Date. 
Folio. 
Cash. 
Bank deposits. 
General ledger. 
Accounts receivable ledger. 
Hard coal (lbs , amount ). 
Soft coal (lbs , amount ). 
There are also provided columns in blank which may be used to 
suit the convenience and requirements of the individual elevator. 
The credit columns comprise the following : 
Check number. 
Folio. 
Bank withdrawals. 
General ledger. 
Accounts receivable ledger. 
Sales ticket number. 
Hard coal (lbs , amount ....}„ 
Soft coal (lbs , amount ). 
