ACCOUNTS FOE PRIMARY GRAIN ELEVATORS. 19 
UPPLY ACCOUNTS SETTLED WITH GRAIN. 
When requests are received from patrons to deduct from the 
amount due for grain sold the amount which they may owe the com- 
pany for supplies purchased, two grain checks should be issued. The 
first check should contain the total number of bushels and kind of 
grain being purchased, together with the balance due the patron 
after deducting the amount of his account from the full value of the 
grain. 
A second check should then be made without reference to bushels 
of grain, and marked "For a/c receivable/ ' in the full amount de- 
ducted from the previous check. This check is then indorsed over to 
the elevator by the patron and both checks are entered in the record 
of grain purchases, the first check going to the patron and the second 
being deposited to the account of the elevator as cash received. By 
this means both sides of the transaction have been carried out through 
the only proper medium of settling accounts, which is casli. 
For the convenience of those interested in the system described 
in this bulletin and for those who desire to have the system printed, 
the Office of Markets and Rural Organization has provided printer's 
copy of the several forms for free distribution. 
All elevators installing the system of accounts may refer to this 
office any questions regarding its installation or operation. 
A sectional post transfer binder has been found convenient and 
adequate for binding the accounting forms. The standard size is, 
length over all, 15J inches, width 10 J inches, posts five-sixteenth inch 
in diameter and 7 inches from center to center. 
CONCLUSION. 
The foregoing pages outline very briefly certain information regard- 
ing operating grain elevators, and in particular describe the methods 
used in operating a system of grain-elevator accounting devised to 
accommodate the various requirements in primary elevators through- 
out the United States. The adoption of a uniform system of account- 
ing for primary elevators should be of benefit both to the companies 
and to the men employed by them as managers, but the simple keep- 
ing of the records is not sufficient. To obtain benefits commensurate 
with the opportunities open in this field the manager and directors of 
the elevators possessing such an accounting system should make use 
of all the information which it is able to furnish. In order that the 
management of the elevator may be fully advised, not only as to the 
condition of the business, but as to the economic advantage of the 
method of doing business which is being pursued, it is advisable that 
in every case proper attention should be paid to ascertaining the 
costs as provided for in the "cost analysis" included with this sys- 
