—— 
a a 
COOPERATIVE MARKETING OF COTTON 11 
‘ At this joint meeting the plan and contract were approved and 
t was agreed that separate organizations would be formed simul- 
taneously, the organization committees for each of the two commodi- 
ties cooperating in obtaining membership in those localities produc- 
ing both cotton and tobacco. The organization committee for the 
cotton association was named by the North Carolina division of 
the American Cotton Association and consisted of 15 men. _ 
January 1, 1922 was the date fixed for the close of the sign-up 
campaign, and the minimum number of bales was placed at 200,000, 
on the basis of 1920 production. The work of soliciting members 
began in March, and before September 1 the signed contracts ex- 
N. C.COTTON GROWERS COOPERATIVE ASSOCIATION 
JULY 1,1925 
SECRETARY - TREASURER 
GENERAL MANAGER 
i ' 
! ’ ' 
' ' 
) ' 1 
' 
CLASSING ! Dorp pe aA Nai ELM SALES ---- 
' 
' 
' 
' 
' 
SELLING COTTON 
GRADING AND 
STAPLING 
— ee eK 5 
CONTRACTS 
ORGANIZATION OF 
LOCAL GROUPS 
ADJUSTING MEMBERS’ 
COMPLAINTS 
STORAGE 
ACCOUNTS 
WARENMOUSE 
INSURANCE 
$ 
Fd 
8 
i 
= 
¢ 
= 
: 
8 
5 
UBUSHING COTTON GROWER 
AND LOCAL PUBLICITY 
g 
be 
w 
so 
x 
S$ 
KR 
5 
8 
« 
PROCURING COTTON 
Rg 
x 
& 
§ 
3 
3 
° 
= 
« 
x 
= 
MEMBERSHIP 
MORTGAGE RECORDS 
TO MEMBERS 
CONTRACTS 
Py 
= 
3 
ST 
Se 
. 
\de 
PES 
& 
u 
ro) 
pr-----------4t 
EXPENSE 
DISBURSEMENTS 
$8 
= 
Ny 
3 
2 
Q 
re 
S 
8 
FIRST ADVANCES 
TO MEMBERS 
DISTRIBUTIONS 
ROUTING SHIPMENTS 
EXPORT FREIGHT 
CONCENTRATION 
RECOROS AND CLAIMS 
Fete tetied 
MEMBERSHIP MAIL ROOM GENERAL TABULATING GENERAL SHIPPING AND COLLATERAL 
AUDITING DIVISION STOCK ROOM FILE ROOM MACHINES DIVISION BOOKKEEPER BILLING DIVISION DIVISION 
a is ae en i 9 ss es es os ra 
ry 
< 
£ 
8 
3 
a 
< 
= 
2 
ry 
a 
= 
J] 
x 
) 
CONTROLS OVER ALL SUBSIDIARY RECORDS 
MEMBERSHIP ADDRESSOGRAPH PLATE 
FILE ANO NUMERICAL CARD FILE 
g 
« 
g 
§ 
: 
R 
8 
.) 
5 
: 
§ 
M 
= 
CIRCULAR LETTERS AND OFFICE FORMS) 
RECEIVING AND ISSUING OFFICE 
SUPPLIES, STATIONERY ofc. 
4 
2 
s 
& 
ws 
¥ 
3 
= 
> 
Pe 
2 
4 
S 
< 
° 
= 
3 
2 
ISSUING STATISTICAL REPOATS FOR 
ALL DEPARTMENTS 
po 
25 
SN 
SK 
S« 
a6 
= 
2 S$ 
“ 
a4 
3 * 
Ss 
.: 
:; 
Re 
oF 
8 3 
S38 
cn 
(MEMBERS STATEMENTS, CHECKS, ofc. 
PERAT/NG MIMEOGRAPH 
CHECK LISTS FOR OISTRIBUTIONS 
FINAL SETTLEMENT STATEMENTS 
FINANCIAL RECOROS ANO REPORTS 
CUSTODY OF W.H. RECEIPTS UNTIL 
DELIVERED TO THE TRUSTEE BANA 
FILING INBOUND BILLS-OF -LAOING 
= 
v 
> 
= 
z 
So 
x 
= 
i] 
< 
2 
x 
= 
J 
= 
bk 
& 
NN 
5 
S 
MEMBERS’ ALPHABETICAL INDEX FILE 
GENERAL CORRESPONDENCE FILES 
RECEIVING AND DO/STRIBUTING 
INCOMING MAIL 
i] 
= 
KR 
u 
a 
= 
cS 
8 
Q 
= 
x 
© 
= 
= 
a 
i) 
wy 
& 
2 
x 
> 
$ 
= % 
8 a 
° ~ 
LS G 
2 S 
8 4 
6 « 
S % 
3 > 
NJ 3 
= zr 
= « 
6 x 
3 N 
AUDITING MEMBERS’ ACCOUNTS 
| MEMBERS ACCOUNT FOLDERS FILE 
CHANGES OF ADDRESS, etc. 
OPERATING ADDRESSOGRAPH 
MEMBERSHIP CONTRACT FILES 
SPECIAL DEPARTMENTAL FILES 
SALES ALLOCATIONS TO POOLS 
SALES JOURNAL 
CLAIMS JOURNAL 
SHIPPING INSTRUCTIONS 
SHIPPING DOCUMENTS 
INVOICING AND ORAFTS 
FOREIGN EXCHANGE 
MARINE INSURANCE 
DAILY INSURANCE REPORTS 
S 
R 
2 
& 
& 
« 
6 
< 
x 
= 
3 
EXPENSE LEOGERS 
COTTON CLA/MS 
c 
wy 
© 
Q 
y 
a 
~ 
x 
< 
x 
2 
a 
<) 
NOTE: BAOKEN LINES INDICATE OVERLAPPING FUNCTIONS O8 WHERE 
THE WORK INVOLVES MORE THAN ONE DEPARTMENT 
Fie. 2.—The organization of the North Carolina Cotton Growers’ Cooperative Associa- 
tion, showing the functions performed by the different operating departments 
_ ceeded the established goal. By January 1 contracts had been 
signed by 26,000 growers, representing 340,000 bales. 
The association was incorporated in North Carolina February 8, 
1922. Ten men were elected directors from the 10 voting districts 
into which the State had been divided, and an eleventh director 
was nominated by the governor of the State in accordance with 
provisions in the association agreement for public representation 
on the board. Five directors were named as’an executive committee. 
Officers were elected, the various operating departments were or- 
ganized, and offices were established at Raleigh. It began receiving 
cotton September 15, 1922, (Fig. 2.) 
