f 2-lS 
UNITED STATES DEPARTMENT OF AGRICULTURE, 
BUREAU OF BIOLOGICAL SURVEY, 
WASHINGTON, D. C. 
August 25, 1915 
Mr. Alex 'Jetraore, 
Corinne. Utah 
Dear 'Jetmore: 
1 wish to impress upon the mind of each assistant in the field 
the necessity for keeping expenditures within tho amount of his 
authorisation. It is usually well to so apportion the amount authorized 
that the expenses of no one month will be excessive. 
Under the law it is necessary that the moneys appropriated by 
Congress be allotted by the Secretary so as to provide funds for the 
entire fiscal year. The law further provides for the removal from of- 
fice and a fine or imprisonment of any persons incurring obligations 
in excess of the appropriation. 
Unless the work to which an assistant is assigned is of a tem- 
porary nature and the funds authorized sufficient for its completion, 
it is not intended that such authorisation shall be exhausted before 
the expiration of the quarters ending, respectively, September 30, 
December 31, March 31, and June 30. Ordinarily the Department does not 
desire to increase an authorization until the beginning of the next 
quarter. 
If by reason of any erne rgency or to facilitate the work it seems 
desirable to incur obligations greater than the authorization will per- 
mit, the matter should be taken up with the Bureau aid the necessity 
for any increase explained in detail. 
