INSTRUCTIONS 
1. This form should bo used only for PERSONAL SERVICES performed for tho IT. S. Department of Agriculture. 
2. Use care in preparation and avoid having the account returned for amendment or explanation. 
3. In making the first payment to a new employee the name should bo entered exactly as written in tho appointment; thereafter 
the entry may conform to the usual signature. 
4. When service has been rendered under one appointment or authorization during a part of a month, and under another appointment 
or authorization for tho remainder of the month, both appointments or authorizations should be quoted. 
5. The rate of pay should be stated in accordance with the appointment or contract of employment. For example: “$1,200 per 
annum,” “$S0 per month,” or “$1.50 per day.” 
6. All the periods of service should be stated with inclusive dates. Separate vouchers should be rendered for serv ices performed 
in each calendar month. 
7. The amount due at an annual or monthly rate should be ascertained from the Department Salary Tables. 
8. Persons employed at an annual or monthly rate of salary and serving continuously in the same position the whole calendar month 
are entitled to one-twelfth of the annual salary, regardless of tho number of days in the month. 
Persons not serving continuously in the same position during the whole calendar month are entitled to one-thirtieth of tho monthly 
compensation for each day's sendee, excluding the Slst of a thirty-one day month, and treating February as if it were a thirty-day month, 
provided that in no case shall the total of payments to any number of different persons occupying tho same position during a given 
calendar month exceed the monthly compensation for such position. 
An employee will be paid for each day in a thirty or thirty-ono day month for which he is in a duty or pay status, except for the 
thirty-first day. An employee in a duty or pay status from the first to and including the last day of a month will receive one-twelfth 
of his annual pay only; if in such status from the first to thirtieth and in a status of absence without pay for the thirty-first day he will 
receive twenty-nine days’ pay only, one day’s pay being forfeited for such one day of absence. If absent on the thirtieth and thirty-first, 
only one day’s pay will be forfeited. An employee “Furloughed” or “On leave without pay” from the 16th to tho 31st, inclusive, of 
a thirty-one day month will receive fifteen-thirtieths of a monthly installment of salary; an employee absent under the same condi- 
tions from the 16th to the 28th, inclusive, of tho month of February will receive fifteen-thirtieths of a monthly installment of salary; an 
employee absent on the last day of February will receive tw’enty-seven thirtieths or, in leap years, twenty-eight thirtieths of the monthly 
installment of salary. 
9. The payee’s name must be in exactly the same form at the top of the voucher and in the signature to the certificate. A signature 
by mark must be attested by one disinterested witness, w r hose address must be showm. 
10. The correctness of every pay voucher must be established by the certificate of the official having immediate supervision of tfia 
work performed. »— rw» 
