Step 2: Identifying and Securing Funding 
Syracuse spent considerable time identifying sources of funding and determining grant application 
procedures and schedules. Syracuse allotted time for the application process, which included 
preparing the grant application, the review process, dealing with grant award procedures, and 
announcing the grant award to the public with a press event (project kickoff). 
Step 3: Establish Quality Assurance Plan and Procedures (QAPP) 
Since Syracuse secured an EMPACT grant, the next step was to draff a Quality Assurance Plan 
and Procedures (QAPP). All work performed or funded by EPA that involves the acquisition of 
environmental data must have an approved QAPP, which documents the planning, implemen¬ 
tation, and assessment procedures for a particular project, as well as any specific quality assur¬ 
ance and quality control activities. It integrates all the technical and quality aspects of the 
project in order to provide a blue print for obtaining the type and quality of environmental 
data and information needed for a specific decision or use. (See Appendix B). 
Step 4: Secure Necessary Equipment and Licenses 
Syracuse then had to secure a New York State radiation license, purchase the HEPA vacuums 
and XRF equipment, and establish other contracts as necessary. Syracuse found that city pro¬ 
curement procedures increased the time needed to finalize this program step. Other programs 
might consider other options, which include renting or leasing the necessary equipment or hir¬ 
ing consultants who have their own equipment. 
Step 5: Hire and Train Staff 
Concurrent with Step 4, Syracuse recruited, hired, and trained qualified staff to perform home 
walk-throughs and to collect lead samples using the XRF At the same time, Syracuse began the 
process of training other project partners, such as CBO staff, about lead dust hazards and in the 
use of the HEPA vacuums. Syracuse s full-time staff play multiple roles which are shown in the 
table below. Syracuse required that its field sampling technicians be EPA-certified 
inspectors/risk assessors. They also must be licensed by New York State to handle radioactive 
equipment. It is important to check with applicable state and local regulatory agencies to deter¬ 
mine the certification and licensing requirements for staff in comparable lead dust programs. 
Roles of Syracuse Lead Dust Project Staff 
Title Role 
Program Manager 
Secures funding, recruits project partners, hires staff, oversees 
project implementation 
Outreach Coordinator 
Works with CBOs, educates residents about lead dust hazards, 
and enrolls them in the project. 
Field Sampling Technician 
Conducts walk-throughs of homes to identify dusty areas; 
collects and analyzes lead dust samples. 
HEPA Vacuum Coordinator 
Trains residents in three-step cleaning process and 
demonstrates use of HEPA vacuums. 
Data Analyst/Certified 
Risk Assessor 
Reports site-specific results to residents, interprets significance, 
and consolidates and reports data for the community. 
1 s 
Chapter 3 
