Journal of the Royal Society of Western Australia, 86(2), June 2003 
on the Council shall be prepared by the Returning 
Officer and sent to all Ordinary and Honorary 
Members. Such members desirous of voting shall 
cause to be delivered to the Returning Officer such 
ballot papers, duly completed in accordance with 
any instructions on voting procedure before the 
formal opening of the Annual General Meeting. The 
Annual General Meeting shall appoint at least two 
scrutineers, who shall examine the procedures of the 
Returning Officer in the counting of votes and who 
shall report the results of the count to the Chairman 
of the Annual General Meeting. Such Chairman 
shall announce the result of the ballot at the Annual 
General Meeting or at the next Ordinary or Special 
General Meeting of The Society. 
28. All members of the Council shall be eligible for re- 
election. 
29. Any casual vacancy in the Council may be filled by 
resolution of the Council, and any member so 
appointed shall hold office until the next annual 
election of Council. Any vacancy not filled at the 
annual election shall be deemed a casual vacancy. 
30. The Council may define the duties of the three 
Secretaries and may add any distinguishing word to 
the title of any or all Secretaries in accordance with 
the nature of the duties to be performed. 
31. The Council shall meet at least once in each month 
from February to November inclusive in each year 
(unless otherwise decided by Council), at such 
times and places as may be appointed by the 
President, or in the President's absence, by one of 
the Vice-Presidents, and due and sufficient notice 
shall be previously sent to each member of the 
Council. 
32. A quorum for a meeting of the Council shall be the 
President or one of the Vice-Presidents, a Secretary 
who may be specially appointed for that meeting, 
and four other members of the Council, and no 
business shall be transacted at any Council meeting 
unless such quorum is present. 
33. If any members of the Council (including holders of 
offices) shall fail to attend three consecutive 
meetings of the Council without satisfactory 
explanation or reason, or without leave of absence 
having been first granted to them, then the position 
or office of such member may by resolution of the 
Council be declared vacant, and on passing of such 
resolution they shall cease to be a member of 
Council and holder of any office to which they may 
have been elected. 
34. Council shall inform members of activities of the 
Society including deliberations of the Council by 
publishing and distributing to the members a 
Proceedings following each Ordinary or Annual 
General Meeting. 
35. The Council shall present at each Annual General 
Meeting a report giving a review of the work of The 
Society during the preceding year and some details 
and information with regard to its progress and 
affairs, and shall publish this report. 
36. The Council may appoint a Committee from among 
the financial members of the Society, and by two 
thirds majority resolution may include non¬ 
members in such a Committee. A Committee may 
be of such number as the Council may decide and 
may consider and make recommendations on any 
subject on which Council may require advice, 
provided that such a Committee includes at least 
one Council Member. Each Committee so appointed 
shall be reviewed at regular intervals to be 
determined by the Council. 
37. The Council may from time to time make, alter, and 
repeal by-laws to enable it more effectually to carry 
out the management of the affairs of The Society, 
and to regulate the conduct of members and assist 
in the protection of its property, and for such 
purposes as may be calculated to advance the 
welfare of the Society, provided that such changes 
are not inconsistent with these Rules and 
Regulations. 
38. The Council, without limiting its general powers of 
management and carrying on the business and 
affairs of The Society, may exercise and do all things 
necessary except such as may be required or 
directed to be exercised by General Meetings, 
including power to appoint and remove all or any 
officers, assistants, employees, or others deemed by 
the Council to be necessary in connection with the 
work of The Society, and that with or without 
remuneration and upon such terms and conditions 
as the Council may think fit. The Council may also 
delegate all or any of its powers or authorities to 
any committee or sub-committee from time to time, 
and may pay all or any expenses or liabilities 
incurred from time to time and take any steps or 
proceedings which may be deemed desirable for the 
purpose of carrying out or securing the fulfilment of 
any of the objects or purposes of The Society. 
President and Vice-Presidents 
39. The duties of the President shall be to preside at all 
meetings of The Society and Council, and regulate 
all the proceedings therein and generally to execute 
or see to the execution of the Rules and Regulations 
and by-laws of The Society. In the case of an 
equality of votes at any meeting, the President or 
Vice-President or member presiding shall have a 
casting vote in addition to a deliberative vote. 
40. In the absence of the President from any meeting of 
the Council, the President's place shall be filled by 
one of the Vice-Presidents. In the absence of the 
President from any other meeting or excursion of 
The Society, the President's place shall be filled by 
one of the Vice-Presidents or by an Ordinary or 
Honorary Member of The Society elected as 
Chairman or leader by the Ordinary and Honorary 
Members there present. 
Duties of Officers 
41. The Secretaries shall conduct correspondence, 
arrange meetings, cause notices of meetings and 
Proceedings to be sent out, keep adequate records of 
all meetings, membership and other activities of The 
Society, and generally perform such duties as are 
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