




























Duplicate copies of transportation requests should be 
warded to the Bureau on the day on which they are used and not held 
0} ne completion of the voucher. They should be legible and the cost 
F cach should be accurately ascertained and plainly written. 
as The number of every expenditure authorization issued during 
a) fiscal year should be inserted in space for that purpose on the 
TO ‘a and should appear in chronological order. 
oi All fixed charged such as rent, telephone, and monthly 
ry bills should be stated on white vouchers (Form 5), Ally other 
ry charges should &ppear in expense account to check with travel, 
when a monthly livery agreement is in force, some reference to this 
pement should be made when this livery is used in place of the or- 
ry hire of a team, 
Zz When bill of lading is used the "Memorandum Bill of Lading" 
Juld be mailed to the Bureau immediately, and every effort should ‘be 
le to ascertain as nearly as possible the amount to be charged for 
shipment, in order that @ correct account of liabilities may be 
at all times. This amount should be stated on the Memorandum Bill 
lading under heading “estimated cost". 
oo Before incurring unusual expenses such as are not incident 
‘egular travel, see that letter of authority specifically authorizes 
Riscal Regulations, paragraph 18. 
In the preparation of accounts (See pages 43 to 46, Fiscal 
tilations), every move of the traveler should be shown and by what 
$s of comeyance the move was made, i. e., by steam railroad (giving 
initials of the railroad, Fiscal Re gulations, Par. 14 (b),) livery, 
reycle, bicycle, automobile, or on foot. The omission of this 
mtial has caused great inconvience. For example a meal is charged. 
One point and the next meal at a different point without showing 
t a trip was made to the latter point. 
In stating a claim for per diem in lieu of subsistence, care 
be taken to show the day and hour of returning to station. Also 
that the account as stated will show at what points the per diem is 
bimed. See Fiscal Regulations Par. 16. Memorandum 64, Secretary’s 
fice, based on oe S ati ae on, divides a day into 4 equal 
ts - Breakfast, dinner, supper and lodging, and hereafter claims 
* per diem will be computed by fea days - especially the first 
| last days of a trip. 
It has been noted that there is a growing tendency on the 
of employees, who are engaged in the field in work for this Bu- 
to extend and broaden the meaning of the words, "Miscellaneous 
lies, " when inserted in a letter of authority, to such an extent 
, it endangers the records of the Property Clerk, and arouses the 
ality of having the Treasury reverse the Auditor’s decision, 
therefore, in the future, it will be the intention of this office in 
placing such words as "Miscellaneous Supplies" in your letter of author- 
fy, to permit the purchase of such items of small cost as are immedi- 
ately needed, and will be utilized, expended, or consumed. Such items 
treater cost as will be of permanent use and add to the outlay, or 
ease the investment, will he considered equipment, and should 
be purchased under your letter of authority but upon requisition 
; ugh the ie ead Clerk. 
io 7 
