oW 13 - 
"5. Where transportation loss is sustained by the department, no- 
tation on both the memorandum and original bills of lading of steps 
taken towards recovery, citing deduction from vendor's voucher if any, 
or if recovery made after vendor paid, notation of amount with number 
and date of bureau collection schedule. 
"Failure to follow this procedure will mean that the information 
must be furnished later, when it can less conveniently be obtained, 
because the transportation section of the claims division, General Ac- 
counting Office, will note the discrepancy when the carrier's claim 
is examined and will refer the case to the audit division of the Gener- 
al Accounting Office for information whether proper adjustment has been 
made. The audit division will be unable to locate the contractor's 
voucher in the absence of notation thereof on the carrier's bill of lad- 
ing, and must necessarily call upon the department for the information. 
The object of the above procedure is both to prevent occasion for such 
correspondence and to make sure that the department is promptly advised 
of possible occasion to recharge transportation losses against the con- 
tractor." 
Extreme care should be taken in recording the "actual" as well as 
the "contract" point of shipment on the original copy of each bill of 
lading. 
